What are the responsibilities and job description for the Legal Secretary position at Papernick & Gefsky, LLC?
Company Description Papernick & Gefsky, LLC is a multi-faceted law firm that has built a strong reputation for service and professionalism over forty years. The firm is recognized as a leading real estate practice in Western Pennsylvania, representing investors, developers, brokers, title companies, and lending institutions in purchase, leasing, operation, and financing matters. In addition to real estate, the firm advises clients on business planning, collections and foreclosures, corporate and partnership matters, employment issues, estate planning, and civil litigation. Papernick & Gefsky practices in both state and federal courts and appears before state and federal administrative agencies, offering comprehensive legal services to a diverse client base.
Role Description The Legal Secretary will provide daily administrative and legal support to attorneys and legal assistants in a busy real estate and general practice law firm. This is a full-time, on-site role located in Pittsburgh, PA. Responsibilities include preparing, formatting, and proofreading legal documents and correspondence; managing calendars, deadlines, and court dates; organizing case files (both electronic and paper); and maintaining accurate records and filing systems. The role also involves coordinating communication with clients, courts, and opposing counsel; scheduling meetings and real estate closings; handling incoming calls and mail; and assisting with billing and time entry. The Legal Secretary will work closely with the legal team to ensure efficient office operations and timely completion of legal tasks.
Qualifications
Role Description The Legal Secretary will provide daily administrative and legal support to attorneys and legal assistants in a busy real estate and general practice law firm. This is a full-time, on-site role located in Pittsburgh, PA. Responsibilities include preparing, formatting, and proofreading legal documents and correspondence; managing calendars, deadlines, and court dates; organizing case files (both electronic and paper); and maintaining accurate records and filing systems. The role also involves coordinating communication with clients, courts, and opposing counsel; scheduling meetings and real estate closings; handling incoming calls and mail; and assisting with billing and time entry. The Legal Secretary will work closely with the legal team to ensure efficient office operations and timely completion of legal tasks.
Qualifications
- Foundational knowledge of Law and legal concepts, with experience or education supporting work in a law firm environment.
- Proficiency in Legal Document Preparation, including drafting, formatting, and reviewing contracts, pleadings, correspondence, and real estate transaction documents.
- Experience supporting Legal Assistants and attorneys, including case file management, client communication, and coordination of litigation or transactional workflows.
- Strong Clerical Skills, such as typing, data entry, document management, filing, and use of office software (Microsoft Office and legal practice management tools).
- Effective Diary Management capabilities, including scheduling, tracking deadlines, court dates, closings, and appointments with attention to detail.
- Excellent written and verbal communication skills, with strong grammar and proofreading abilities.
- High level of organization, accuracy, and discretion in handling confidential information.
- Ability to prioritize tasks, meet deadlines, and support multiple professionals in a fast-paced setting.
- Prior experience as a legal secretary or administrative professional in a law firm or related legal setting preferred.
- Associate’s degree, certificate in legal studies, or equivalent work experience in a legal or administrative field is beneficial.