What are the responsibilities and job description for the Senior Proposal Coordinator position at Pape-Dawson?
Overview
Job Description:
The Senior Proposal Coordinator leads resume and project data efforts across departments, regions, or service lines to ensure proposal teams have access to accurate, well-structured, and strategically aligned qualifications content. This role serves as a key contact for technical staff, mentors junior team members, and maintains high standards for content quality and data accuracy across CRM and digital asset systems.
Responsibilities
All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Job Description:
The Senior Proposal Coordinator leads resume and project data efforts across departments, regions, or service lines to ensure proposal teams have access to accurate, well-structured, and strategically aligned qualifications content. This role serves as a key contact for technical staff, mentors junior team members, and maintains high standards for content quality and data accuracy across CRM and digital asset systems.
Responsibilities
- Lead the development and refinement of resume and project data for priority pursuits or sectors.
- Conduct detailed interviews with technical staff to collect and clarify project roles and experience.
- Guide junior team members in effective data gathering, documentation, and formatting practices.
- Oversee data entry and accuracy in CRM and digital asset systems.
- Review existing content libraries to identify gaps, ensure consistency, and support strategic positioning.
- Collaborate with proposal and marketing teams to align content with pursuit strategy.
- Support standardization of templates, formatting guidelines, and data practices across the team.
- Recommend enhancements to internal workflows or tools based on evolving proposal needs.
- Bachelor’s degree required; preferred fields include Communications, Marketing, English, or a related discipline.
- 4 years of experience in proposal coordination, qualifications content, or related roles.
- Expertise in interviewing subject matter experts and translating technical input into polished, professional content.
- Proficiency in CRM and digital asset platforms.
- Familiarity with public-sector RFQ processes and qualifications-driven proposal workflows.
- Excellent writing, organizational, and team communication skills.
- Demonstrated ability to lead content initiatives and support cross-functional collaboration.
- Flexibility to adapt to changing priorities and deadlines.
- Reliability and dependability.
- Ability to work Monday – Friday, 8am – 5pm with overtime as needed.
All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.