What are the responsibilities and job description for the Pansy Kidd Middle School - School Clerk position at Pansy Kidd Middle School?
JOB DESCRIPTION
POSITION TITLE: School Clerk, Pansy Kidd Middle School
REPORTS TO: Principal
NATURE AND SCOPE OF POSITION:
The clerk shall manage the outer office by assisting guests and students, performing clerical duties, and keeping the principal informed of situations that are not routine occurrences.
Major Duties:
Receptionist and Communication:
- Welcome visitors and new students and direct them to appropriate school personnel.
- Answer telephone, record and relay messages, and answer routine questions.
- Send notices and messages to teachers
- Answer the intercom.
- Maintain a schedule of appointments and arrange conferences and interviews.
- Distribute mail, bulletins and menus; post bulletins and menus on bulletin boards.
- Handle student needs at the front counter.
Clerical:
- Write and keyboard letters at request of the principal.
- Record, fill out forms, and secure signatures for purchase requisitions, work orders, time sheets, travel requests or other routine forms and forward to the superintendents’ office.
- Gather information and type reports at the request of the principal.
- Compile and type lists for honor roles, grade sheets, student insurance.
- Maintain daily student absence sheet, assist with registers, and communications to parents.
- Compile daily lunch count and inform cafeteria of number of students eating.
- Up-date and maintain office policy books and curriculum handbooks, form book and job description manual when directed to do so by the principal.
Pansy Kidd Middle School Funds and Accounts:
- Collect monies, issue receipts, make deposits, keep all activity accounts and prepare check requests for approval by principal.
- Act as cashier for cafeteria and make daily cafeteria report.
- Co-ordinate concession stand schedule and prepare report to disperse monies at the end of each semester.
Other:
- Co-ordinate beginning and end of year duplication, dispersement, and collection of various forms such as enrollment forms, want list, inventories, etc.
- Keep the principal informed.
- Other miscellaneous duties that contribute to the smooth operation of Pansy Kidd Middle School.
EVALUATION:
Performance of this job will be evaluated annually in accordance with provisions of the board’s policy on evaluation of support personnel.