What are the responsibilities and job description for the Procurement Specialist position at Pandrol?
Company Description
Pandrol sets the global standard in rail infrastructure through innovative rail fastening systems and aluminothermic welding. Operating in over 100 countries, we specialize in designing, manufacturing, and delivering solutions to enhance railway construction and maintenance efficiency. Our commitment to quality is reflected in both our superior products and unparalleled customer service. By sharing our industry expertise, we empower partners to achieve goals effectively and efficiently while fostering robust professional relationships.
1. MAIN PURPOSE OF JOB
1.1. The Procurement Specialist’s primary shall be: (1) provide overall support to the purchasing process including review of purchase order (PO) requisitions for compliance with Pandrol processes, (2) issuing purchase orders within authority limits, (3) maintaining tooling/parts/other items inventory and location accuracy in the facility, (4) performing adjustments and cycle counts as required from both written and verbal instructions while adhering to time guidelines set forth by the department/site manager, and (5) other duties as necessary adjuncts to the Procurement Specialists work functions. The Procurement Specialist also delivers on the day-to-day commitments to Pandrol’s Customer, our Company, and our People.
2. KEY AREAS OF ACTIVITY AND RESPONSIBILITY
2.1. Perform various purchasing activities as directed or scheduled including review of PO requisitions for compliance with Pandrol policies and issuing POs within Pandrol’s purchasing platform, ERP System.
2.2. Become knowledgeable in all areas of purchasing of items and suppliers within the scope of duties and authority.
2.3. Become proficient in knowledge and use of ERP System
2.4. Ensuring purchasing of items is consistent with min/max guidelines to ensure availability.
2.5. Perform inventories and cycle counts per customer/management request to ensure accuracy of product and/or location codes.
2.6. Identify, analyze, and address gaps in inventory process. Assess and improve flow of supplies through company and ensure inventory security integrity.
2.7. Ensure all documentation related to inventory flow is complete, accurate and filed correctly including tracking all warranties.
2.8. Track part warranty, rebuilt components and tools to be sharpened.
2.9. Perform audits as required to assure accuracy and determine root causes for inaccuracies, providing feedback to management regarding errors.
2.10. Collect, research and process damaged product – submit forms for system input.
2.11. Perform post-production reconciliations as required
2.12. Ensure compliance with corporate quality manual.
2.13. Collaborate with Operations team to ensure accurate Forecasting and inventory planning
2.14. Liaise with counterparts in other functional areas such as Sales, Product Management, and Warehouse personnel to ensure alignment of activities and objectives.
2.15. Create purchase orders and tally these with supply requests and orders
2.16. Work closely with the team to understand details of procurement requirements
2.17. Manage and Monitor open orders and delivery dates
2.18. Other related and ancillary duties as may be assigned or required.
3. CONTACTS
3.1. Internal
3.1.1. Pandrol site Personnel
3.1.2. Pandrol business unit personnel
3.1.3. Pandrol Global Commodity Managers
3.2. External
3.2.1. Peers
3.2.2. Vendors
4. EDUCATION AND SKILLS NEEDED
4.1. High School Diploma or higher
4.2. Solid analytical and computer skills, Strong communication skills, Outstanding team building and leadership skills
4.3. Knowledge of pricing, purchasing terms and concepts, supplier relationships
4.4. Math knowledge and skills at the intermediate level or above
4.5. Well-developed verbal and written communication ability
4.6. Excellent time management skills.
4.7. Detail oriented, exceptionally organized.
4.8. Computer literate – intermediate level of Word and Excel
4.9. Maintain a clean and safe work area; adhering to all safety guidelines.
5. MEASUREMENT
Primary measures of successful performance will be:
a. Knowledge and proficiency in use of Pandrol’s purchasing platform
b. Knowledge and application of Pandrol’s purchasing policies and processes
c. Sound and accurate inventory management and purchasing activities to maintain the same
d. Inventory management and inventory accuracy
- 6. CONTRACTUAL/ FINANCIAL AUTHORITY: To be determined.