What are the responsibilities and job description for the Accounting Clerk position at Panama Buena Vista Union School District?
- Receives, verifies, and processes bills, claims, expense vouchers, remittances, disbursements and other straightforward and recurring documents related to financial transactions.
- Verifies documents for accuracy and completeness of specific entries and information, maintains a file of documents and posts transactions to the appropriate journals using established data entry formats.
- Calculates totals, discounts, extensions, interest charges, fees, penalties, etc., using specifically defined arithmetic formulas.
- Enters or posts financial information from source documents into established accounting programs having preset data entry screens. Codes transactions into proper account classification using instruction manuals for support.
- Searches files and records for readily identifiable account information. Lists or tabulates information from documents where knowledge of the subject matter is not required.
- Prepares documents such as invoices, account statements, checks and distributes to others for further action.
- May serve as a cashier, accepting, disbursing, and balancing funds. Disburses accounts payable and payroll checks. Adjusts cash accounts to balance with receipts and disbursements. May prepare bank deposits and reconcile bank statements.
- May process accounting line item fund transfers and charge-backs within and among departments. Posts transfers to the proper account, category, and fund.
- May sort and deliver incoming departmental mail and prepare outgoing mail.
- Performs other duties as assigned that support the overall objective of the position.
- Knowledge and Skills:
- The position requires basic knowledge of bookkeeping and accounting practices, clerical and office procedures and methods, business mathematics and record keeping. Requires a working knowledge of personal computer operations and common office productivity software such as spreadsheets and word processing. Requires knowledge of computer-aided data entry programs accompanying accounting systems. Requires skill at entering alphanumeric data onto a preformatted data entry screen. Requires sufficient math skill to calculate totals, percentages, ratios, and portions. Requires sufficient human relation skills work as part of a team and cooperatively with internal and external customers.
- Abilities:
- Requires the ability to learn and access the computer-aided accounting data entry programs used by the department. Requires demonstrated ability to enter data onto standardized formats using computerized data base programs by using keyboards, basic keyboarding or 10-key skills and calculators. Requires the ability to rapidly perform basic arithmetic operations. Requires the ability to learn accounting string formats and post numeric data into proper account classifications.
- High School diploma or GED.
- High school curriculum with emphasis in bookkeeping and
- 2 years of experience in a production oriented record keeping, bank cashiering, or similar function.
- May require a valid driver’s license.
- Requires a valid typing certificate of at least 40 wpm (dated within 1 year, online certificates are not accepted.)
- District Accounting Clerk Screening Test (Successful completion 80% Score).
- District Clerical Screening Test (Successful completion 85% Score).
- Resume
- High School diploma or GED.
- Typing Certificate 40 WPM (must be dated within 1 year of job close date)
- District Clerical Screening Test
- District Accounting Clerk Screening Test
JobID: 3000
Position Type:
Accounting/Clerical/Account Clerk
Accounting/Clerical/Account Clerk
Date Posted:
1/25/2024
1/25/2024
Location:
District Warehouse
District Warehouse
Closing Date:
02/08/2024
Summary:02/08/2024
Performs regularly recurring and standardized duties associated with verifying, reviewing, and entering data to computer-aided financial accounting systems, processing disbursements, and updating files and audit trails.
Essential Duties & Responsibilities:
Qualifications:
Education and Experience:
Licenses and Certificates:
Application Document Requirements:
The district offers the Accounting Clerk, Clerical and Typing test. Please visit the Human Resources Testing Page to review testing information and to register for testing if you need to meet this requirement
Salary and Terms of Service:
Salary range (C6) $22.84 - $27.70 per hour, nine (9) steps, eight (8) hours per day and five (5) days per week (M-F), 12 months per year. Holidays, sick leave and vacation benefits. Prepaid family dental, medical, and vision insurance, prepaid life insurance plan for employee only.
Required Application Procedure:
Apply Online. An online application and all documents supporting the application requirements noted above must accompany your application by the closing date in order to receive consideration for this position. It shall be the applicant's responsibility to supply copies of all documentation, letters of recommendation etc. or other related materials.
Selection Procedure:
A screening committee will evaluate each application, personal resume, and other letters of reference. Interviews will be scheduled for qualified applicants. If after interviews suitable applicants are not found, the search will continue. As required by California State Law, should you be employed by the District, your fingerprints will be taken and submitted to the Justice Department and the FBI for a background check. Processing fee will be at applicant’s expense.
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Salary : $23 - $28
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