What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Pan-Brothers Associates, Inc.?
Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with Prinicipal administrative support, ensuring smooth daily operations and organization of the principles schedules. The ideal candidate will be energetic, detail-oriented, and possess strong technical skills to manage the Principals' functions efficiently. You will serve as the first point of contact for visitors and callers, while also handling scheduling and a variety of clerical tasks that keep our office running seamlessly. This paid part-time position offers an exciting opportunity to develop your administrative expertise in a vibrant work environment.
Responsibilities
- Greet visitors warmly, manage front desk activities, and direct guests appropriately
- Answer multi-line phone systems promptly and professionally, providing excellent customer service
- Manage appointment scheduling, calendar coordination, and meeting arrangements for the Two Principals.
- Perform data entry using spreadsheets and productivity software such as Microsoft Office and Word processing tools as requested.
- Handle incoming and outgoing correspondence, including emails, mail, and packages for the Two Principals.
- Support clerical duties such as proofreading documents and maintaining records
- Assist with basic bookkeeping tasks, including invoicing and expense tracking as needed
Experience
- Prior office experience or administrative support roles preferred; strong organizational skills essential
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry tasks
- Experience with multi-line phone systems and phone etiquette required
- Bilingual ability is a plus for effective client communication in diverse settings
- Demonstrated computer literacy with technical proficiency in office productivity software and data management tools
- Excellent organizational skills with the ability to prioritize tasks efficiently
- Strong customer service skills with a professional demeanor and clear communication abilities
Join us to be part of a lively team where your organizational talents and positive attitude will make a real difference! We value proactive individuals who thrive in fast-paced environments and are eager to support our office’s success through excellent administrative practices.
Pay: $25.00 - $31.00 per hour
Expected hours: 20.0 – 30.0 per week
Benefits:
- Flexible schedule
Work Location: In person
Salary : $25 - $31