Lead Attendance Clerk - PDHS

OPEN UNTIL FILLED

PRIMARY PURPOSE: 

Effect the efficient operation of office routines and practices associated with a busy yet productive and smoothly-run office, so that it can play its effective part in the education process.

QUALIFICATIONS:

Minimum Education/Certification: 

            High school diploma or equivalent

            Minimum > 40 WPM typing

Special Knowledge/Skills:

              Strong communication both verbal and written, public relations, organizational and

              interpersonal skills

              Use software to develop spreadsheets and databases

              Maintain accurate and auditable records

              Perform a variety of tasks often changing assignment on short notice

              Work well with students, parents, community members and campus staff

              Excellent reading and grammatical skills

              Excellent computer skills including Microsoft Suite

              Attention to fine details

              Ability to meet deadlines

Work Conditions:

              Tools/Equipment Used: Standard office equipment including personal computer and

              peripherals

              Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

              Motion: Repetitive hand motions including prolonged keyboarding & use of mouse;

              occasional reaching

              Lifting: Occasional lifting and carrying (less than 40 pounds)

              Environment: May work with frequent interruptions; Must maintain professional demeanor

              under stress; Must have problem solving skills

              Regular attendance is an essential function.  

Minimum Experience:

              Experience in a school office setting preferred

MAJOR RESPONSIBILITIES AND DUTIES:

1. Collect, review and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
2. Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.
3. Assist parents, students, and faculty with questions regarding student attendance.
4. Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
5. Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.
6. Submit all attendance reports as required on the local and state level and keeps copies on file.
7. Run necessary attendance reports from the computer daily.
8. Clears office of students in the mornings by issuing tardy passes, reinstatement list, etc.
9. Run attendance summaries every six weeks for district accountability
10. Responsible for all student withdrawals.
11. Record phone calls from parents reporting absences and record absences on computer for each student each period of the day.
12. Issue letters to parents of students with excessive absences.
13. Assist in office as needed.
14. Maintain confidentiality.
15. Follow district safety protocols and emergency procedures.
16. Ensure compliance with all local policies and state and federal statutes including the Educator Code of Ethics.
17. Perform such other tasks and accepts such other responsibilities as may be assigned.