What are the responsibilities and job description for the Accounts Receivable / Accounts Payable Clerk position at Palo Duro Hardwoods?
Accounts Receivable / Accounts Payable Clerk
Location: Denver, CO
Company: Palo Duro Hardwoods
About Us:
Palo Duro Hardwoods, a family-oriented wholesale hardwood flooring company established in 1985, is dedicated to quality, integrity, and exceptional customer service. We take pride in our long-standing reputation within the industry and are looking for a detail-oriented Accounts Receivable / Accounts Payable (AR/AP) Clerk to join our Finance team.
Position Summary:
The AR/AP Clerk plays a key role in supporting our financial operations by managing both accounts receivable and accounts payable functions. This position ensures that all financial transactions are processed accurately and efficiently, while maintaining compliance with company policies. The ideal candidate will be highly organized, analytical, and comfortable working both independently and collaboratively in a fast-paced environment.
Reports To: Accounting Manager
Key ResponsibilitiesAccounts Receivable
● Prepare and issue customer invoices in accordance with company procedures.
● Post, verify, and record customer payments and transactions in the accounting system.
● Manage the AR inbox daily and process customer statements monthly.
● Research and resolve customer discrepancies and past-due balances in coordination with the Collections Manager.
● Maintain accurate and up-to-date customer records, including changes to contact or billing information.
● Reconcile accounts receivable with the Collections Manager on a regular basis (at least bi-monthly).
● Process invoice corrections and manage bad debt write-offs as needed.
● Update customer sales tax licenses in Avalara.
● Prepare AR reports and account summaries as requested.
Accounts Payable
● Enter and verify AP invoices accurately and promptly.
● Review and reconcile expense reports, American Express statements, and other financial records.
● Process vendor payments, ensuring accuracy of federal ID numbers, purchase orders, and supporting documentation.
● Maintain vendor files and resolve any discrepancies.
● Support other AP functions as assigned.
Reporting & Reconciliation
● Complete daily bank reconciliations.
● Deliver monthly sales reports to the leadership team.
● Assist with internal audits of AR and AP processes.
Administrative Support
● Order office supplies and maintain inventory as needed.
● Distribute incoming mail and assist with document filing.
● Support year-end file purging and setup of new records.
● Enter data for annual inventory processes.
Qualifications
Required Skills & Abilities
● High degree of integrity and trustworthiness.
● Strong organizational skills and attention to detail.
● Excellent written and verbal communication skills.
● Ability to handle confidential information with discretion.
● Ability to learn new software applications quickly.
Education & Experience
● High school diploma or equivalent required; associate degree in Accounting or related field preferred.
● Minimum of 3 years of accounting experience required.
● Experience with Avalara, Microsoft products, and ERP systems is required.
Physical Requirements
● Prolonged periods of sitting at a computer.
● Ability to lift up to 15 pounds as needed.
Why Join Palo Duro Hardwoods?
● Family-oriented, supportive work culture.
● Stable, established company with a strong reputation since 1985.
● Opportunities for professional growth and development.