Administrative Officer

The incumbent serves as the Administrative Officer for the Audiology & Speech Pathology Service at the VA Palo Alto Health Care System located in Palo Alto, CA. It serves a diverse veteran population over a large geographic region in Northern and Central California.

Qualifications:

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/2706/03/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Coordinating and monitoring the functions of administrative services within an office; managing budget activities; assisting with contracting functions and managing procurement; assisting with human resources functions to include recruitment, position classification, performance, training, etc.; preparing letters, reports and presentations; retaining procurement records and reconciliations; making space utilization recommendations. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR,
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or an LL.B. or J.D. in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR,
• Combination: Applicants may also combine education and experience to qualify at this level. Possess equivalent combinations of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required.

Preferred Experience: Lead or Supervisory experience.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Responsibilities:

Work Schedule: Monday-Friday, 8:00am to 4:30pm
Compressed/Flexible: Not Available
Telework: Not Available
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD03248-O
Relocation/Recruitment Incentives: Not applicable
Permanent Change of Station (PCS): Not applicable
PCS Appraised Value Offer (AVO): Not applicable

The major duties and responsibilities include, but is not limited to:

• The incumbent manages and coordinates all administrative aspects of Audiology & Speech Pathology Service.
• Provides formularized planning direction for Audiology & Speech Pathology Service. Responsible for the development and implementation of policies and procedures for Audiology & Speech Pathology Service.
• The incumbent develops, interprets, applies, and integrates objective criteria and acceptable standards for use in monitoring activities.
• The position is for administrative management, responsibilities will include assessing patient satisfaction, quality management, stakeholder's affairs, budget control, utilization review and short/long range planning.
• Administer the internal review, quality, and productivity initiatives for the organization.
• The incumbent is responsible for developing both long and short-range policies and plans for the organization by coordinating the medical administration needs of the organization(s) for which are accountable.
• The incumbent will recognize the need for new policies and bring such policies to the attention of the Chief of Audiology & Speech Pathology Service. The policies and procedures apply to all of the various aspects of Audiology & Speech Pathology Service including budget and fiscal management; supply service and equipment procurement; personnel and workforce utilization; contract negotiation; construction and renovation; and space utilization. Develops, evaluates, and modifies organizational structure and systems to achieve program goals.
• The incumbent has the authority to plan for revised space assignments to investigate and to reallocate space to meet these demands.
• Establishes unique or complex quality and productivity programs.
• Participate in the analysis and interpretation of workload and other data used in resource planning.

Salary : $77,161