Secretary to Director - Facilities

Secretary to Director - Facilities at Palo Alto Unified School District

Job Summary

Job Summary

QUALIFICATIONS: • Associate’s degree or equivalent required; • Four years of progressively responsible clerical experience with at least two years in a responsible secretarial capacity, preferably in a school district; • Successful experience demonstrating tact, courtesy, positive attitude, and maintaining cooperative relationships with those contacted during the course of work; • Keyboard at a minimum rate of 50 words per minute from ordinary transcript or printed material; • Current history of employer evaluations with satisfactory marks in all areas. OVERVIEW: Under direction, serve as secretary to a Director, relieving him/her of clerical and routine administrative details; perform work of above-average difficulty requiring a high level of initiative, judgment, and organizational ability. RESPONSIBILITIES: • Take dictation that includes a substantial amount of technical terminology; • Type difficult financial and statistical reports, budgets, contracts, etc.; • Take minutes at group meetings, exercising judgment in taking verbatim minutes of some sections in accordance with general instructions and revising, as necessary, to improve grammar and structure; keyboard reports, memoranda, and other material from straight copy or rough drafts; • Operate computers to input and retrieve data, to word-process and to generate reports; • Compile reports from a wide variety of sources, and transmit to other offices or agencies; • Compose correspondence and memos from brief verbal instructions or notes; • Conduct continuing correspondence or telephone communications independently on procedural or informational matters without review by supervisor; • Please see more in the job description attached below.

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Salary : $38 - $48