Budget Clerk / Secretary

Job Summary

QUALIFICATIONS:
EDUCATION/EXPERIENCE
• Associate's degree or equivalent required;
• Two years of progressively responsible accounting experience in the maintenance of financial or statistical records;
• Experience in the secretarial field required;
• Successful experience demonstrating tact, courtesy, positive attitude, and maintaining cooperative relationships with those contacted during the course of work.

OVERVIEW:
Under general supervision, maintain a variety of accounts on computer spreadsheets for the school budget, serve as Secretary to the Assistant Principal, assist the Assistant Principal by relieving them of clerical detail, perform a wide variety of responsible clerical work, and do related work as required.

RESPONSIBILITIES:
• Assist in the preparation of the annual budget by Department, in detail;
• Set up spreadsheets for all accounts in the approved Budget;
• Type purchase orders and requisitions for direct purchases and replacement of equipment for supplies from the warehouse; type requisitions for building and grounds improvements and repairs;
• Post all encumbrances on a regular basis; monitor each account to determine if there is sufficient budget balance;
• Maintain monthly financial and statistical reports of records and accounts;
• Receive purchase orders and completed maintenance orders; post and file;
• Calculate and type labor vouchers for part-time, regular, and student help, and post them to proper accounts; maintain petty cash fund;
• Compose letters to vendors regarding purchases, repairs, etc., and contact proper sources for the repair of office and school equipment;
• Expedite orders for Teachers and provide information to Teachers and students on payroll, purchases, and budget information;
• Assist with the scheduling of school facilities involving permits and invoices;
• Process trip tickets for athletic and field trips, maintain inventory files for equipment.

See more in the job description attached below.

Salary : $34 - $45