What are the responsibilities and job description for the Receptionist position at Palmetto State Armory L?
JOB PURPOSE
The primary purpose of this role is to provide timely and effective receptionist and administrative support for the
executive areas. This includes responsibility for screening visitors and incoming phone calls, preparing relevant
correspondence, handing confidential and sensitive materials, organizing for meetings and events as well as normal
clerical duties such as mail and ordering/maintaining supplies for the executive area.
DUTIES AND RESPONSIBILITIES
Assist the executive team with office related duties to support the daily operation of the organization.
Manages time sensitive and confidential materials, creating and preparing correspondence to ensure timely production
of itineraries, memos, letters, emails, and presentations.
Assists with the administration of facilities and equipment.
Assists with the organization of paper and electronic filing systems.
Schedules appointments and organizes/coordinates arrangements for meetings and conferences, including preparing
materials and providing logistical support, ordering food, etc.
Answers and screens all incoming calls, handles caller inquiries where possible, re-directs calls as appropriate and
takes messages as needed.
Greets, assists and/or directs visitors, vendors, and the general public by employing a professional, courteous, and
respectful demeanor at all times.
Assists with coordination of domestic travel arrangements and itineraries as needed.
Enter information into databases and systems and running reports.
Copying, scanning, faxing documents, and creating bulk mailings.
Distributes incoming/outgoing mail.
Monitor and request office supplies.
Adhere to guidelines and procedures to ensure the safe handling, removal, and disposal of both hazardous and nonhazardous
materials.
All other duties, as assigned, should be at the end of each list.
QUALIFICATIONS
High school diploma or equivalent
Excellent computer skills; experience in accounting software and Microsoft Office Suite; database, or other system
knowledge
Excellent follow-through and time management
Excellent organizational skills and the ability to excel at details, multi-tasking and working under pressure.
Ability to work in a fast-paced environment.
Analytical ability to develop and implement improvements or recommendations.
Must be friendly and outgoing.
WORKING CONDITIONS
While performing the duties of this position, the employee is subject to a typical office environment. The noise level in
the work environment is usually low to moderate.
Job Description Format HR Department Revised: August 2018
PHYSICAL REQUIREMENTS
The job requires a fair amount of sitting for extended periods of time with some stair climbing, walking and light lifting of
objects on a consistent basis.
Export Control Compliance Notice
This position may involve access to technology or software source code subject to U.S. export control laws (ITAR/EAR). Employment is contingent on verifying U.S. Person status or obtaining any necessary export license/confirming the availability of a license exception. Applicants must provide information for export control screening, which will be reviewed for compliance. DC Machine may elect not to pursue a license or exception and may decline to proceed with an applicant on that basis.
Must be at least 18 years old.