Recruiting and Onboarding Specialist

Brief Description

Position Summary

The Recruiting & Onboarding Specialist plays a key role in supporting Palmer Holland’s recruiting and new-hire experience. This role will source and engage top talent, coordinate the interview process, and ensure each new employee’s onboarding experience reflects our values and culture of employee ownership.

This person will work closely with the Talent & Development Manager, HR Manager, and hiring teams to deliver a consistent, professional, and engaging candidate-to-employee journey.

Essential Tasks Of The Position

Recruiting

• Source passive candidates through LinkedIn Recruiter, job boards, referrals, and networking.
• Maintains employee referral tracker through Mango Apps.
• Conduct initial phone screens for operational and entry-level roles.
• Responsible for maintaining and screening applications through UKG.
• Create and utilize hiring manager surveys to ensure internal customer satisfaction.
• Coordinate interview logistics, including scheduling, travel arrangements, and communication with candidates and hiring teams.
• Manages reimbursement and/or expense report for candidate travel.
• Manages job posts internally and externally.
• Assists with booking and attending career fairs.
  
  

Onboarding

• Coordinate new-hire onboarding logistics—welcome emails, training schedules, and communication with managers.
• Conduct portions of new-hire orientation and act as a point of contact for new employees.
• Coordinate and manage the new hire onboarding process — logistics, communication, Formula Cards, and scheduling.
• Send new hire announcements and coordinate with HR Coordinator on setup needs.
• Administers new-hire surveys and compiles insights to support continuous enhancement of the onboarding experience.
• Drafts and sends new-hire and “Look Who’s Moved” announcements, coordinating with HR and hiring managers as needed.
• Support other HR projects as needed.
  
  

Education

• Bachelor’s degree in HR, Business Administration, or related field.
  
  

Experience

• 2-4 Years experience in full-cycle recruiting, talent acquisition coordination, or HR support.
• Experience coordinating onboarding/ employee orientations.
• Familiarity with applicant tracking systems (UKG preferred) and LinkedIn Recruiter.
  
  

Knowledge/Skills

• Intermediate level of expertise in MS Office and Contact Management Software
• Excellent verbal and written communication abilities
• Ability to maintain professional conduct that exemplifies the corporate policies at all times, particularly when interacting directly with internal and external customers
• Ability to handle sensitive information with confidentiality and discretion
• Detail oriented with strong, accurate clerical skills
• Proficient at multi-tasking
• Proactive problem solver
• Highly motivated