What are the responsibilities and job description for the Administrative Secretary position at Palmdale School District?
THIS POSITION WILL BE POSTED FOR 15 BUSINESS DAYS
The portal will open to accept applications from
October 9, 2025 at 8:00 A.M. to October 17, 2025 at 4:00 P.M.
The portal will open to accept applications from
October 9, 2025 at 8:00 A.M. to October 17, 2025 at 4:00 P.M.
To perform a wide variety of responsible secretarial and routine administrative duties in support of District management staff and to provide general information and assistance to the public.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from District management staff.
Duties may include, but are not limited to, the following:
- Type and proofread a wide variety of reports, letters, memos and statistical charts; type from rough draft, or verbal instructions; compose correspondence related to responsibilities assigned.
- Screen office and telephone callers; respond to complaints and requests for information on regulations, procedures, systems and precedents relating to responsibilities assigned; receive and route mail.
- Compile data for special projects; collect and assemble data and background materials for a variety of reports.
- Maintain calendars and schedules of activities, meetings and various events; coordinate activities with other departments, the public and outside agencies.
- Utilize two-way radio to inform, direct or alert maintenance crews; process and file all completed work orders.
- Write purchase orders and requisitions; assign appropriate accounting codes to all invoices.
- Perform general clerical work including filing, scheduling appointments and meetings.
- Organize and maintain filing systems; maintain records related to specific area of assignment.
- Verify and review materials for completeness and conformance with established regulations and procedures.
- Attend meetings; take notes and prepare summary of minutes.
- Compose routine letters from marginal notes or verbal instructions; compose routine correspondence.
- Operate a variety of office equipment including a computer; input and retrieve data and text; organize and maintain disc storage and filing.
- Order and maintain office supplies.
- Perform related duties as assigned.
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Three years of responsible secretarial and clerical experience.
Experience in a public school district is desirable.
Training:
Equivalent to completion of the twelfth grade. (HS Diploma or GED)
Additional secretarial or clerical coursework is desirable.
Typing Requirement
- 45 net words per minute
- A typing test will be administered to validate speed.
Application Filing
Applications for this position will be accepted online only during the specified recruitment period. All communication regarding this recruitment will be sent electronically by email only.
Applications for this position will be accepted online only during the specified recruitment period. All communication regarding this recruitment will be sent electronically by email only.
An eligibility list will be established to fill future vacancies. When a promotional and open eligibility list is established, the promotional list will be used first, unless otherwise stated in this bulletin.
Test Information
The most qualified candidates will be invited to take the qualifying examination. The components may consist of a written multiple-choice exam, performance exam or equivalent, and oral Interview. Applicants deemed qualified will be required to take the exam and notified via email communication of the scheduled date, time, and location. A valid picture identification is required prior to admittance.
Work Schedule:
This position typically works full-time, eight (8) hours/day, 40 hours/week, and observes a 12-month calendar.
This position typically works full-time, eight (8) hours/day, 40 hours/week, and observes a 12-month calendar.
Compensation
The initial hiring rate is at the first step of the appropriate five-step salary schedule for the position. The probationary period is 130-work days in paid status. Upon completing the probationary period for permanent status, a one-step salary advance will be granted and shall establish an anniversary date upon which all future advances on the salary range shall be based.
The initial hiring rate is at the first step of the appropriate five-step salary schedule for the position. The probationary period is 130-work days in paid status. Upon completing the probationary period for permanent status, a one-step salary advance will be granted and shall establish an anniversary date upon which all future advances on the salary range shall be based.
The District provides and contributes to a comprehensive benefits package (medical, dental, vision, term life insurance) per contract year for each employee and eligible dependents. View the benefit matrix.
Holidays and Leaves
Seventeen (17) paid holidays that fall within the work year, pursuant to the District's Collective Bargaining Agreement with California Schools Employees Association Chapter 296 (CSEA).
Sick leave shall be granted in the proportion of daily hours worked. Vacation is earned at the prescribed rate as part of compensation, and does not become vested until after completion of the initial probationary period.
Seventeen (17) paid holidays that fall within the work year, pursuant to the District's Collective Bargaining Agreement with California Schools Employees Association Chapter 296 (CSEA).
Sick leave shall be granted in the proportion of daily hours worked. Vacation is earned at the prescribed rate as part of compensation, and does not become vested until after completion of the initial probationary period.
Work Environment
Indoor office environment; subject to frequent interruptions.
Exposure to temperature extremes in climate-controlled and outdoor environments when walking to and from buildings.
Physical Demands
The usual and customary methods of performing the job's functions require the following physical demands: sitting for extended periods; some lifting, carrying, pushing, pulling; some bending, stooping, squatting, twisting at waist, and reaching; hand and finger dexterity to operate standard office equipment, computer keyboard and mouse, telephone, two-way radio, use writing instruments for note taking; lift and carry office supplies and equipment weighing up to 25 pounds; vision and hearing in normal audio range with or without correction; exposure to various noises from office equipment/machines, employees, and the public.
______________________________
EQUAL OPPORTUNITY EMPLOYER
In accordance with Federal civil rights law, civil rights regulations and policies, the Palmdale School District, its offices, and employees, are prohibited from discriminating based on age, ancestry, color, disability, ethnicity, gender, gender expression, gender identity, immigration status, marital status, nationality, parental status, pregnancy, race, religion, sex, sexual orientation, political beliefs, or association with a person or a group with one or more of these actual or perceived characteristics, or reprisal or retaliation for prior civil rights activity in any program or activity.
For further information regarding Palmdale School District's non-discrimination, sexual harassment and Title IX policies and/or Coordinator contact information, please click the following link: https://www.palmdalesd.org/apps/pages/index.jsp?uREC_ID=4326699&type=d&pREC_ID=2532815
For further information regarding Palmdale School District’s Personnel Sexual Harassment Board Policy, BP 4119.11, please click the following link: https://4.files.edl.io/c982/03/14/24/221235-151840c2-594e-486f-ad29-e288bcb5b8a8.pdf
______________________________
EQUAL OPPORTUNITY EMPLOYER
In accordance with Federal civil rights law, civil rights regulations and policies, the Palmdale School District, its offices, and employees, are prohibited from discriminating based on age, ancestry, color, disability, ethnicity, gender, gender expression, gender identity, immigration status, marital status, nationality, parental status, pregnancy, race, religion, sex, sexual orientation, political beliefs, or association with a person or a group with one or more of these actual or perceived characteristics, or reprisal or retaliation for prior civil rights activity in any program or activity.
For further information regarding Palmdale School District's non-discrimination, sexual harassment and Title IX policies and/or Coordinator contact information, please click the following link: https://www.palmdalesd.org/apps/pages/index.jsp?uREC_ID=4326699&type=d&pREC_ID=2532815
For further information regarding Palmdale School District’s Personnel Sexual Harassment Board Policy, BP 4119.11, please click the following link: https://4.files.edl.io/c982/03/14/24/221235-151840c2-594e-486f-ad29-e288bcb5b8a8.pdf
Salary : $4,177 - $5,077
