Receptionist -Palm Glades Preparatory Academy

Qualifications:

• High School Diploma or GED
• 2-3 years related experience required

Essential Duties and Responsibilities:

• Greets all incoming visitors to front office
• Answers and directs all incoming calls
• Retrieves voice mail from main line
• Distributes messages in a timely manner
• Sorts and distributes daily mail delivery
• Maintains voice mail system for school ensuring that all recorded messages are kept up to date
• Maintains sign out log for all students
• Verifies emergency card for students being signed out and places calls when necessary
• Follows all safety precautions when releasing students
• Prepares list of students who have signed out and forwards to Attendance Clerk by end of each day
• Maintains visitor's sign in log
• Familiar with DISTRICT/STATE DATABASE panels in locating student schedules
• Maintains confidentiality in all circumstance regarding student information
• Forwards returned student mail to registrar for updating in DISTRICT/STATE DATABASE data base
• Enforces sign out policy, notifying administrator of abuses in policy
• Maintains updated reference log (Hotel Book) containing miscellaneous school information
• Maintains clean and neat appearance of front office reception area
• Maintains and updates all bulletin boards located in reception area
• Ensures that most current handouts are available in reception area trays
• Maintains updated school forms, Newsletters and miscellaneous information for distribution when requested
• Answers incoming calls from intercom system
• Delivers intercom messages as requested by Administrators
• Assists with the preparation of information to be read for morning announcements each day
• Responds to allowing entry to visitors
• Keeps current with all major school events.
• Responsible for mailing of Report Cards and other mass mailings directed to assigned class
• Performs such other tasks and assumes such other responsibilities as the Director/Principal may from time to time assign.