Coordinator, Institutional Effectiveness

Summary

In support of the university’s mission and objectives, the Coordinator provides professional administrative, operational, and project coordination support to the Senior Director of Institutional Effectiveness in advancing the University's assessment, accreditation, strategic planning, institutional research, and continuous improvement efforts. The role coordinates departmental operations, maintains institutional effectiveness records and systems, assists with data collection and reporting, facilitates communication among academic and administrative units, and supports the successful execution of institutional effectiveness projects in accordance with university priorities and accreditation requirements.

Project Coordination & Institutional Effectiveness Support

• Coordinates departmental projects by tracking timelines, deliverables, milestones, and follow-up activities to support institutional effectiveness initiatives. Schedules and coordinates meetings, prepares agendas, records meeting notes, and monitors action items to facilitate project completion.
• Provides administrative and operational support to the Senior Director in strategic planning, assessment, accreditation, and institutional improvement initiatives.
• Coordinates project communications and assists with preparing presentations, reports, and supporting materials.
• Maintains departmental calendars for assessment, accreditation, strategic planning, and reporting deadlines to support timely completion of institutional effectiveness activities.
  
  

Assessment, Accreditation & Data Management

• Assists with coordinating the University's annual assessment and planning cycle.
• Maintains institutional effectiveness and assessment management systems, ensuring information is current and accurate.
• Collects, organizes, and compiles assessment and institutional data for reports and accreditation activities.
• Assists with preparing accreditation documentation, evidence files, and compliance records.
• Follows up with academic and administrative departments regarding assessment submissions and reporting deadlines.
  
  

Office Administration & Financial Support

• Coordinates meetings and travel arrangements.
• Assists with departmental budget tracking and financial record maintenance.
• Maintains departmental files, records, and document retention systems.
• Maintains office supplies and coordinates departmental administrative operations.
  
  

Communications & Customer Service

• Maintains departmental intranet and internal communication resources.
• Responds to inquiries from faculty and staff and serves as a resource by directing questions and facilitating communication among university departments.
• Coordinates logistics for workshops, assessment training sessions, and departmental meetings.
• Drafts and distributes departmental communications, announcements, meeting materials, and informational resources.
• Other Duties
• Performs other duties as assigned.