What are the responsibilities and job description for the Bookkeeper position at Pallet, Square Peg & Weld?
Position Summary
WELD Together is seeking a detail-oriented and dependable Part-Time Bookkeeper to support the finance team during a staff leave. This role will be responsible for day-to-day accounting transactions, including accounts payable, accounts receivable, payroll processing, and routine reconciliations.
The ideal candidate is comfortable working independently, follows established processes, and takes pride in maintaining accurate financial records. This position will play an important role in ensuring continuity of financial operations while supporting a collaborative and mission-driven finance team.
Essential Duties and Responsibilities:
Accounts Payable (35%)
- Process vendor invoices and payment requests.
- Verify coding and supporting documentation.
- Prepare weekly payment batches.
- Maintain vendor records and W-9 documentation.
- Respond to vendor inquiries.
- Support annual 1099 preparation activities as needed.
Accounts Receivable & Billing (20%)
- Prepare invoices and billing documentation.
- Record deposits and customer payments.
- Maintain accounts receivable records.
- Assist with collections and outstanding balances.
- Support grant billing and reimbursement documentation.
Payroll Administration (20%)
- Process bi-weekly payroll.
- Maintain payroll records and supporting documentation.
- Coordinate payroll changes and updates.
- Assist with payroll reconciliations and payroll-related reporting.
- Ensure timely and accurate payroll processing.
Reconciliations & Accounting Support (15%)
- Prepare bank reconciliations.
- Prepare credit card reconciliations.
- Maintain supporting schedules and documentation.
- Assist with routine journal entries.
- Support month-end close activities.
Administrative & Finance Support (10%)
- Maintain organized accounting files and records.
- Assist with audit support and document requests.
- Support finance team projects and process improvement efforts.
- Provide general accounting and administrative support as needed.
Qualifications
Required
- 2 years of bookkeeping, accounting, or payroll experience.
- Experience with accounts payable, accounts receivable, and payroll processing.
- Experience with accounting software and spreadsheets.
- Strong attention to detail and organizational skills.
- Ability to manage deadlines and prioritize work independently.
- Strong communication and customer service skills.
Preferred
- Nonprofit accounting experience.
- QuickBooks experience.
- Experience supporting government-funded or grant-funded organizations.
- Experience processing payroll through third-party payroll systems.
What Success Looks Like
Maintain Accurate Records
- Process transactions accurately and in a timely manner.
- Ensure supporting documentation is complete and organized.
- Follow established accounting procedures and internal controls.
Support Operational Continuity
- Maintain smooth processing of AP, AR, and payroll activities during staff leave.
- Communicate proactively regarding questions, issues, or delays.
- Ensure critical deadlines are met consistently.
Demonstrate Accountability
- Take ownership of assigned responsibilities.
- Follow tasks through to completion.
- Maintain confidentiality and professionalism in handling financial information.
Collaborate Effectively
- Work closely with the Controller and finance team.
- Support cross-training and knowledge transfer activities.
- Contribute to a positive, solution-oriented work environment.
Salary : $32 - $40