Executive Assistant/Office Manager

Job Description

Job Title

Executive Assistant/Office Manager

Department – Operations

Job Overview

We are seeking an experienced, highly organized Executive Assistant to join our team. The position supports executive leadership by managing schedules, coordinating communications, organizing projects, and handling a wide range of administrative responsibilities that keep the organization running efficiently. This position will report to the President of the company.

The ideal candidate is detail-oriented, proactive, and resourceful, with excellent organizational and time management skills. They are collaborative team player who can also work independently, prioritize competing responsibilities, and maintain a high level of professionalism and confidentiality.

Key Responsibilities

· Screen phone calls, emails, and correspondence, responding or routing inquiries appropriately.

· Prepare meeting agendas, presentations, reports, and meeting minutes.

· Manage the executive’s calendar, appointments, meetings, and travel requirements.

· Coordinate internal and external meetings with clients, vendors, and business partners.

· Maintain confidential company records and sensitive information with discretion.

· Day-to-day update with staff regarding projects completion or update about projects.

· Support contract administration, document management, and filing systems.

· Ordering office supplies and keeping inventory of office supplies.

· Conduct research and prepare reports to support business decisions.

· Serve as a liaison between executives, employees, clients, and external stakeholders.

· Perform other administrative duties as assigned.

Qualifications & Requirements

· 3 Years of any administrative assistant or office manager experience

· Associate degree or bachelor’s degree preferred.

· Excellent written and verbal communication skills.

· High level of professionalism and discretion with confidential information.

· Ability to prioritize multiple tasks and meet deadlines.

· Strong problem-solving skills and attention to detail.

· Microsoft Office Suite

Preferred Qualifications

· Marketing & business development experience is a plus.

· Knowledge of CRM software is a plus.

· Knowledge of Power BI or Tableau is a plus.

Additional Requirements

· This is an on-site position requiring attendance (5) days per week.

· Must be legally authorized to work in the United States.

Pay: $28.00 - $32.00 per hour

Expected hours: 32.0 – 40.0 per week

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person

Salary : $28 - $32