What are the responsibilities and job description for the Senior Talent & Onboarding Specialist position at Palladyne AI?
Description
About Us
Palladyne AI is pioneering the future of autonomy with Embodied AI platforms that bring adaptability, resilience, and intelligence to robotics and unmanned systems. Our flagship products—Palladyne Pilot (for defense and public safety UAV collaboration) and Palladyne IQ (for adaptive automation in manufacturing)—are redefining how organizations deploy autonomy at scale.
About The Role
We’re growing through acquisition and expanding operational complexity, which means our people engine needs a sharp, organized, high-ownership Talent & Onboarding Specialist to help drive a seamless candidate and new-hire experience. In this role, you’ll own full-cycle recruiting, onboarding, and HR operational workflows that keep our public-company environment compliant, efficient, and people-centered.
What You’ll Own
Talent Acquisition
Qualifications
Required
Our people make our mission possible — and we invest in their success. Palladyne AI offers a robust benefits package including medical, dental, and vision coverage; a strong 401(k) with company match (with immediate vest); company-paid life and disability insurance; paid holidays and competitive PTO; an EAP; and additional voluntary benefits. We’re committed to supporting your well-being today while helping you build for tomorrow.
About Us
Palladyne AI is pioneering the future of autonomy with Embodied AI platforms that bring adaptability, resilience, and intelligence to robotics and unmanned systems. Our flagship products—Palladyne Pilot (for defense and public safety UAV collaboration) and Palladyne IQ (for adaptive automation in manufacturing)—are redefining how organizations deploy autonomy at scale.
About The Role
We’re growing through acquisition and expanding operational complexity, which means our people engine needs a sharp, organized, high-ownership Talent & Onboarding Specialist to help drive a seamless candidate and new-hire experience. In this role, you’ll own full-cycle recruiting, onboarding, and HR operational workflows that keep our public-company environment compliant, efficient, and people-centered.
What You’ll Own
Talent Acquisition
- Lead full-cycle recruiting for technical, professional, and administrative roles.
- Partner with hiring managers to shape job requirements and interview plans.
- Manage sourcing, screening, interview scheduling, candidate communication, and offers.
- Keep Paylocity ATS squeaky-clean and audit-ready (SOX says thank you).
- Use structured interview techniques to promote consistent and equitable hiring decisions.
- Own the entire onboarding workflow from offer acceptance ? Day 1 ? first 90 days.
- Manage background checks, I-9/E-Verify, badging, equipment, and IT coordination.
- Ensure all tasks, workflows, and data entry are accurate in Paylocity HRIS.
- Design and execute onboarding plans that welcome employees across newly acquired entities.
- Partner cross-functionally to create a smooth, professional new-hire experience.
- Support multi-state compliance requirements for onboarding and employment eligibility.
- Maintain documentation aligned with public company and SOX audit expectations.
- Assist with processes, system cleanups, and alignment during M&A integration.
- Contribute to HR process improvements to optimize efficiency and scalability.
- Someone who can translate chaos into checklists and workflows.
- Someone who loves being the “first impression” for candidates and new hires.
- Someone who brings calm, organized execution to fast-changing situations.
- Someone who appreciates the balance between a people-first culture and audit-ready processes.
- Someone who thrives in the gray spaces of M&A: flexible, resourceful, and resilient.
Qualifications
Required
- 3–5 years of experience in recruiting onboarding functions.
- Proficiency with HRIS and ATS systems; Paylocity experience strongly preferred.
- High attention to detail, documentation discipline, and operational accuracy.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Strong interpersonal skills with the ability to build trust with candidates and managers.
- Comfort with structured processes and compliance frameworks.
- Prior experience working in a public company or SOX-regulated environment.
- Exposure to DoD, defense, aerospace, or government contracting industries.
- Experience supporting HR work during mergers, acquisitions, or entity integrations.
- Familiarity with clearance processes (Secret, TS, facility-level, etc.).
- Work is performed Monday through Friday with the ability to work evenings and weekends as necessary
Our people make our mission possible — and we invest in their success. Palladyne AI offers a robust benefits package including medical, dental, and vision coverage; a strong 401(k) with company match (with immediate vest); company-paid life and disability insurance; paid holidays and competitive PTO; an EAP; and additional voluntary benefits. We’re committed to supporting your well-being today while helping you build for tomorrow.