What are the responsibilities and job description for the Payroll Clerk position at Palladyne AI?
Description:Palladyne AI Corp. (NASDAQ: PDYN) is an AI software company on a mission to automate physically demanding work that has historically been “too complex to automate.” With more than thirty years of robotics R&D — including during our time under Raytheon — we’ve developed advanced AI and ML software that enables robots to observe, learn, reason, and act with human-like intelligence.Our platforms empower more than 160 models of industrial robots and cobots (ABB, Fanuc, Kuka, Universal Robots, and more) to perceive real-world variation, maneuver autonomously, and manipulate objects with precision — all with minimal training time, limited data sets, and lower power requirements than traditional solutions.This technology is already reshaping industries including automotive, aviation, construction, defense, manufacturing, logistics, and infrastructure inspection. And we’re just getting started — our roadmap spans UAVs, UGVs, ROVs, and eventually humanoid robotics.We released the first commercial version of Palladyne IQ in October 2024, followed by Palladyne Pilot in Q1 2025. As we expand commercialization, every new hire plays a critical role in driving adoption, customer success, and organizational scale.PositionThe Payroll Clerk – Full Time reports to the Payroll Supervisor and assists with the collecting & processing of payroll related records and information. This role will be responsible for contributing to financial reporting, internal controls, and process development. Hybrid work schedule available with regular office visits based on the workload.Key Responsibilities:· Ensures Timesheets are complete, accurate, submitted and approved in accordance with defined policies and in a timely manner for multiple entities.· Assists the supervisor to ensure that employee deductions, including benefits, are complete and accurate.· Assists the supervisor to ensure that required tax filings are complete, accurate, and filed in a timely manner.· Assist the supervisor in the preparation and submission of weekly and semi-monthly payrolls for multiple entities· Assist the supervisor in recording payroll journal entries for each pay period and reconciling payroll-related general ledger accounts on a monthly basis.· Processes new hires and terminations.· Assist with the preparation of materials required for internal and external auditors, including the Department of Workforce Services, DCAA, and DCMA.· Works directly with the Human Resources team and benefits broker to help manage benefits administration, including annual open enrollment.· Assist in the reconciliation of monthly benefits billings to internal records to ensure accuracy and completeness.· Supports finance team by recording transactions, verifying proper approval, coding, and processing payments.· Plays a key role in system implementations to ensure compliance, efficiency, and value-added analytics and reporting.· Works collaboratively with other functions to support company objectives.Requirements:Competencies:· Ability to maintain strict confidence when dealing with confidential information.· Ability to multitask and prioritize.· Strong analytical and interpersonal skills.· Flexible and adaptable (willing to work on other problems as needed).· Comfortable with a fast-paced, demanding environment. Must be able to manage multiple tasks and juggle several urgent. demands at any given time, while adapting to changing priorities.· Strong organizational skills and attention to detail.· Demonstrated ability to produce accurate and high-quality work in a timely manner.· Strong written and verbal communication skills.· Ability to see the big picture and ensure daily work supports the strategic plan.· Flexible and adaptable (willing to work on other problems as needed).Qualifications:· 2-3 years of payroll experience with proven track record of success in positions of increasing responsibility.· Experience in assisting the processing of payroll for multiple states preferred.· Understanding of accounts payable and general accounting processes preferred.· Experience with defense contracting is a plus.· Proficient with MS Office Suite, including advanced Excel skills.· Demonstrated ability to quickly learn new systems, and extract and manipulate required data.· Excellent analytical and reporting skills.Work Environment and Physical Demands· Work is performed Monday through Friday with ability to work pre-approved overtime and weekends.· Safety awareness is absolutely essential at all times while in the work area.· Must be able to stand and sit for extended times.OtherNo calls or agencies please.Proof of right to lawfully work in the United States required. This position is not eligible for VISA sponsorship.Palladyne is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer, Females, Minority, Veterans, Disabled, Sexual Orientation, Gender Identity, Sex, Religion, National OriginWhy join us:At Palladyne AI, people aren’t just part of the strategy — they are the strategy. We invest in our team the same way we invest in our technology: with intention, innovation, and long-term impact in mind. Our benefits package includes comprehensive medical, dental, and vision coverage; a competitive 401(k) with company match and immediate vesting; company-paid life and disability insurance; paid holidays and generous PTO; an employee assistance program; and a suite of voluntary benefits for additional flexibility.We’re here to support your well-being today while helping you build a stronger, more secure tomorrow — because when our people thrive, our mission accelerates.
Salary : $46,500 - $61,000