Contract and Procurement Manager

Contract and Procurement Manager

Program Overview:

Palladium is in the business of making the world a better place, and we believe that collaborative models and systemic approaches are the way to achieve progress and success. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 2,500 employees operating in 90-plus countries, we help improve economies, societies, and, most importantly, people's lives.Palladium is part of the GISI Consulting Group, a company that unites some of the world's top project management and engineering consulting firms to innovate and accelerate solutions on a global scale.

KATALIS Phase II (2026-2031) is a partnership between the governments of Australia and Indonesia, funded by the Department of Foreign Affairs and Trade (DFAT), and implemented in collaboration with the Government of Indonesia. The program strengthens bilateral economic engagement under the Indonesia-Australia Comprehensive Economic Partnership Agreement (IACEPA) through two mutually reinforcing pillars:
Pillar 1: IACEPA institutional architecture & policy reform (secretariat and implementation support).
Pillar 2: Skills, Businesses & Inclusive Growth, including the KATALIS Phase II Business Partnership Fund (KBPF) to test, scale, and commercialise inclusive, climatesmart business models with Indonesian SMEs and Australian partners.

Purpose of the Position

Under the direction of the Operations Lead, the Contract and Procurement Manager is accountable for the strategic and operational management of all program procurement and contracting. This role ensures that all goods, technical services, and sub-agreements are procured in strict accordance with KATALIS Phase II manuals, Palladium policies, and DFAT regulations.

The Manager is responsible for achieving the best possible Value for Money (VfM) while ensuring that procurement processes remain transparent, ethical, and highly efficient. A critical component of this role is managing the complex contracting requirements of the Business Partnership Fund (KBPF) and providing technical guidance to ensure the integrity of the competitive process. Additionally, the Manager provides direct supervision and mentorship to the Procurement Team, overseeing their daily functions and professional development.

Primary Responsibilities

Under the direction of the Operations Lead, the Contract and Procurement Manager will :

• Strategic Procurement Planning: Design, develop, and implement the Procurement Program Manuals and annual procurement plan to support both technical pillars and the KBPF.
• Sourcing & Vendor Management: Strategize and negotiate with suppliers and partners to acquire cost-effective deals that meet DFAT's VfM principles.
• Bid Process Leadership: Lead the bid solicitation process, including drafting Requests for Proposals (RFPs), establishing evaluation criteria, and chairing evaluation committees. Making sure authorization by Delegation of Authority (DOA) is documented in the procurement document as required
• Contract Negotiation & Drafting: Analyze, negotiate, and prepare complex contractual agreements and sub-awards, ensuring terms and conditions protect program interests and comply with the Head Contract.
• Compliance & Due Diligence: Perform thorough due diligence on all partners, consultants, and vendors, maintaining a database of qualified suppliers.
• Approval Coordination: Work with the Operations Lead to secure DFAT approvals for high-value procurements (e.g., those exceeding AUD 100k or delegated thresholds).
• Financial Oversight: Monitor the progress of contractual agreements and review/approve invoices and supporting documents for payment to ensure alignment with milestones.
• Technical Guidance & Mentoring: Provide day-to-day active technical support to program teams and mentor the Procurement team to build team capacity.
• Risk & Asset Management: Ensure appropriate security and insurance measures are in place for program assets and manage lease agreements for office and equipment.
• GEDSI Advocacy: Advocate for and integrate DFAT's policies regarding gender, disability, and social inclusion (GEDSI) into the procurement and contracting cycle.
  
  
  Other Duties
• Carry out other responsibilities as reasonably requested by the Operation Lead and consistent with the role's qualifications.

• Comply with, and advocate for, DFAT's policies in all aspects of implementation, including gender, disability, fraud and anti-corruption, PSEAH, child protection and environmental and social safeguards
  
  

• Tertiary qualifications in a relevant discipline or an equivalent combination of relevant experience and/or education.

• At least 10 years of progressively senior operational management experience with DFAT and other donorfunded development programs work including: technical contract management; managing donor and stakeholder relationships; risk, fraud and compliance management; achieving tight milestones deadlines; and developing and interpreting project plans.
• Ability to provide leadership and guidance to a multi-disciplinary team and coordinate and manage a complex operation to produce measurable outcomes;
• Strong understanding of budget proposals and a proven ability to negotiate value-for-money-based contracts.
• Demonstrated expertise in conducting due diligence, contract management best practices, and international procurement standards.
• Unwavering commitment to fair, open, and ethical procurement processes. Understanding of compliance requirements and risk management practices to ensure programs meet DFAT's standards and mitigate potential risks.
• Excellent written and verbal communication skills in English and Bahasa Indonesia to effectively develop and write reports and undertake presentations for senior audiences, including DFAT, partner organisations and the broader development community
• Demonstrated commitment to equity, diversity and inclusion, particularly in a multi-cultural environment.
• Strong interpersonal skills with an ability to operate diplomatically and with cross-cultural sensitivity with government, private sector, and community stakeholders

Equity, Diversity & Inclusion

Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Women are encouraged to apply.

KATALIS PHASE II has zero tolerance for child abuse and exploitation. All successful candidates will be required to adhere to our Child Protection Policy and will be subject to background checks as a condition of employment.

Application closes on 26 April 2026 at 23:59 Jakarta Time