What are the responsibilities and job description for the Freelance Associate Event Producer (U.S. Based) - Washington D.C. Project position at Page No Longer Active?
TAIT is looking for experienced Freelance Associate Event Producers (U.S.-based) to support a major project taking place on-site in Washington, DC from mid‑May through mid‑June 2026, with remote work beginning April 2006. Travel and accommodations will be provided.
This is a temporary contract role, not a full-time staff position.
Position Purpose:
As a Freelance Associate Event Producer, you’ll be a key operational support during the planning, coordination, and execution of the project. You’ll manage logistics, schedules, vendors and budgets from kickoff through wrap. This role requires flexibility, cross‑department collaboration, and a proactive approach to problem‑solving in a fast-paced environment.
Responsibilities:
Project Execution
This is a temporary contract role, not a full-time staff position.
Position Purpose:
As a Freelance Associate Event Producer, you’ll be a key operational support during the planning, coordination, and execution of the project. You’ll manage logistics, schedules, vendors and budgets from kickoff through wrap. This role requires flexibility, cross‑department collaboration, and a proactive approach to problem‑solving in a fast-paced environment.
Responsibilities:
Project Execution
- Support cross-departmental project advance and on-site execution.
- Support strategy, operations plans, schedules, crew calls, and client deliverables.
- Communicate project status and ensure alignment across teams.
- Support Account Management, Operations, Patron Journey, Creative, Commercials, and other departments as needed.
- Contribute to RFP development, procurement, project communications, timelines, and supplier advancing.
- Support drawing development and internal documentation.
- Assist with pitch decks, strategy meetings, and summit/conference prep.
- Prepare and manage client-facing documentation, presentations, and operational plans.
- Support on assigned budgets with the Budget Producer.
- Create estimates, track changes, manage vendor quotes.
- 3 years of event management, production, or related experience; Bachelor's degree preferred.
- Exceptional verbal and written communication skills.
- Strong project management and budget management abilities.
- Highly organized with a detail‑driven, proactive approach.
- Proficient with Microsoft Office, Google Workspace, Airtable, and similar tools.
- Positive, solutions-oriented attitude with the ability to work under pressure.
- Flexibility to work nights, weekends, and irregular hours based on event needs.
- Ability to work independently while collaborating closely with cross-functional teams.
- Professionalism, discretion, and tact when handling sensitive information.