What are the responsibilities and job description for the Administrative Assistant position at Paducah Gear & Machine Co.?
Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will possess strong clerical and customer service skills, handling logistics shipments, experience in office management and a proficiency in various software applications. This role involves supporting daily operations, and ensuring smooth communication within the office.
Responsibilities
· Client Services: Act as the face of the company, warmly greeting visitors, answering phones, providing directions, and notifying staff of arriving customers/vendors.
· Phone System Management: Efficiently handle a multi-line phone system by directing calls to appropriate extensions and taking accurate messages.
· Reception Area Upkeep: Maintain a clean, organized, and professional reception area, ensuring a clutter-free and welcoming environment.
· Office Maintenance: Oversee basic building maintenance, including cleaning and managing inventory of office and cleaning supplies.
· Administrative Support: Perform tasks such as filing, data entry, purchase orders, ordering supplies, and scheduling logistic shipments.
Requirements
· Communication: Exceptional verbal and written communication skills to engage effectively with clients, visitors, and team members.
· Technical Proficiency: Strong command of Microsoft 365 applications (Outlook, Excel, Word) and familiarity with office software systems.
· Organizational Skills: Detail-oriented with the ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
Logistics: Understanding of Inbound and Outbound shipments. Setting up/Scheduling: Ground Shipments, LTL Shipments, and handling freight invoices.
Experience:
- High school graduate or equivalent. Associate’s degree or equivalent experience preferred.
- Minimum of two years in customer service and administrative roles, with a proven track record of reliability and efficiency.
If you are a motivated individual looking to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for this exciting opportunity.
Job Type: Full-time
Pay: $18.00 - $25.00 per hour
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
People with a criminal record are encouraged to apply
Education:
- High school or equivalent (Preferred)
Experience:
- Administrative: 3 years (Preferred)
Language:
- English (Required)
Ability to Commute:
- Calvert City, KY 42029 (Required)
Ability to Relocate:
- Calvert City, KY 42029: Relocate before starting work (Required)
Work Location: In person
Salary : $18 - $25