What are the responsibilities and job description for the Part Time Office/HR Coordinator position at Pacifico Energy?
About us:
Pacifico Energy is seeking a tech-savvy, proactive, and highly organized Part-Time Office / HR Coordinator (8–10 hours per week) to keep our headquarters running smoothly while partnering closely with the People team. You’ll be the welcoming face of our office, the engine behind daily operations, and a key player in recruiting, onboarding, benefits, culture, and compliance. Success in this role calls for a critical thinker with excellent attention to detail, the poise to stay cool under pressure, and the agility to juggle multiple priorities in a fast-paced, dynamic environment. If you thrive on building relationships, managing schedules, and delivering service at a moment’s notice, we’d love to meet you.
What you get to do:
Front-of-House & Daily Office Operations
- Greet visitors warmly, manage deliveries, answer the main phone line, and triage incoming requests.
- Own mail flow, conference-room calendars, and office-wide communications.
- Conduct daily walkthroughs to keep shared areas spotless; coordinate facilities and plant care.
- Track inventory and restock office/kitchen supplies; keep refreshments and fridge organized.
- Maintain printers and act as liaison with our external IT vendor for day-to-day tech issues.
Meetings, Events & Culture
- Plan and execute on-site meetings, All-Hands, and team events—including logistics, catering, and A/V.
- Lead the Party-Planning Committee for monthly celebrations, milestone events, team-building activities, and the annual holiday party.
Finance, Vendors & Compliance
- Collect receipts and submit monthly expense reports through Expensify; ensure timely reimbursements.
- Book and coordinate domestic and international travel arrangements for employees.
- Serve as point of contact for vendors and service providers; track contracts and service levels.
- Assist with corporate entity registrations and other compliance filings.
Executive & People-Team Support
- Provide calendaring, document preparation, and ad-hoc project support to the Chief People Officer and People team.
- Keep SharePoint and Google Drive organized—manage folder structures, file permissions, and archives.
Recruiting & New-Hire Experience
- Schedule on-site and virtual interviews, reserve rooms, and arrange candidate travel as needed.
- Send welcome emails, set up desks/equipment, initiate background checks, collect I-9s, and guide new hires through their first week.
Other Duties
- Tackle additional office or administrative tasks as they arise to keep Pacifico running efficiently.
What you bring to the role:
- 2 years in office coordination, people operations, or a similar administrative role.
- Tech-savvy: comfortable with Expensify, HRIS platforms, Google Workspace, SharePoint, and modern collaboration tools.
- Excellent attention to detail and a passion for process accuracy.
- Welcoming, service-oriented demeanor with outstanding interpersonal skills.
- Strong organizational and multitasking abilities; stays calm and adaptable under pressure.
- Proven critical-thinking and problem-solving skills in fast-moving environments.
- Superior written and verbal communication; able to represent Pacifico professionally at all levels.
- Discretion with confidential information and a genuine enthusiasm for enhancing the employee experience.
(If you meet most—but not all—of the criteria, we still encourage you to apply.)
