What are the responsibilities and job description for the Administrative Clerk, Associate position at pacificgastest.valhalla.stage?

Requisition ID # 160905

Job Category: Administrative / Clerical

Job Level: Individual Contributor

Business Unit: Gas Operations

Work Type: Hybrid

Job Location: Oakland

Department Overview

Position Summary

Provides administrative support for department staff, management, or group.

Job Responsibilities

Applies basic understanding of the work within the group supported.

Orders and maintains an inventory of items required. Orders new equipment or schedules service/maintenance

Performs tasks in the payroll system to process time cards and troubleshoots inaccuracies or errors.

Prepares invoices, purchase orders and/or expense reports as required

Provides back-up administrative/clerical support for other groups.

Updates documents, route incoming correspondence, maintains filing system.

Uses established processes and practices to complete work assignments within established parameters

Assists in the on-boarding process for new- hires or transferring employees. May do additional HR processing as requested by supervisor using internal company applications.

Assists with written and verbal communications. Manages phones. Accurately takes messages and communicates to manager/supervisor and/or team members.

Coordinates and/or performs projects.

Coordinates room scheduling, meeting preparations (making copies, etc.), ordering catering and making travel arrangements.

Duties are routine and take limited amount of analysis to perform job responsibilities.

Enters and maintains data into standard systems or into spreadsheets.

Manages/coordinates/tracks training requirements for work group.

May need supervisor or peer support. Work is reviewed on a regular basis.

Qualifications

Minimum:

High School or GED-General Educational Development-GED Diploma

No previous experience

Desired:

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Administrative Clerk, Associate

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