What are the responsibilities and job description for the Customer Care Representative Lead position at Pacific Office Automation?
Customer Care Lead | Beaverton, OR | Full-Time | On-Site
Pacific Office Automation is the largest independently owned document imaging and technology dealer in the nation. Since 1976, we have expanded to more than forty branches across eleven western states, including Oregon, Washington, California, Arizona, New Mexico, Nevada, Utah, Idaho, Colorado, Texas, and Hawaii. With over 40 years of success in office technology sales and service, we have built strong partnerships with leading manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and more.
At Pacific Office Automation, you’ll find a technology-driven company focused on growth, opportunity, and employee success. We are committed to developing long-term careers by providing ongoing training, professional development, and advancement opportunities. We believe every employee’s voice matters and strive to foster a collaborative, team-oriented environment where people can thrive.
Position
We are seeking a Customer Care Lead for our office in Beaverton, Oregon. This role will oversee and support a team of dispatchers responsible for coordinating service calls, managing customer communication, and ensuring efficient daily operations. Our ideal candidate is highly organized, customer-focused, and experienced in leading teams within fast-paced service or dispatch environments.
Essential Job Duties
Pacific Office Automation is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender identity or expression, age, religion, veteran status, or any other characteristic protected by law. We value diversity and believe our differences make us stronger as a company and community.
Pacific Office Automation is the largest independently owned document imaging and technology dealer in the nation. Since 1976, we have expanded to more than forty branches across eleven western states, including Oregon, Washington, California, Arizona, New Mexico, Nevada, Utah, Idaho, Colorado, Texas, and Hawaii. With over 40 years of success in office technology sales and service, we have built strong partnerships with leading manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and more.
At Pacific Office Automation, you’ll find a technology-driven company focused on growth, opportunity, and employee success. We are committed to developing long-term careers by providing ongoing training, professional development, and advancement opportunities. We believe every employee’s voice matters and strive to foster a collaborative, team-oriented environment where people can thrive.
Position
We are seeking a Customer Care Lead for our office in Beaverton, Oregon. This role will oversee and support a team of dispatchers responsible for coordinating service calls, managing customer communication, and ensuring efficient daily operations. Our ideal candidate is highly organized, customer-focused, and experienced in leading teams within fast-paced service or dispatch environments.
Essential Job Duties
- Lead, coach, and support a team of dispatchers to ensure high-quality customer service and operational efficiency
- Monitor daily workflow, call volume, and ticket activity to ensure service goals are met
- Answer and assist with incoming customer support calls
- Coordinate and schedule service calls for technicians
- Create, monitor, and manage support tickets on behalf of customers
- Identify, troubleshoot, and escalate customer issues appropriately to Help Desk or management teams
- Provide guidance and training to dispatch staff on processes, systems, and customer service best practices
- Maintain accurate documentation of customer interactions and service activity according to standard operating procedures
- Communicate effectively with customers, technicians, sales representatives, and internal departments
- Recognize trends in customer concerns or service issues and communicate findings to management
- Assist with reporting, performance tracking, and maintaining departmental productivity standards
- Support a positive team environment focused on accountability, collaboration, and continuous improvement
- 2 years of dispatch, call center, or customer service coordination experience
- Previous experience leading or mentoring a team preferred
- Strong organizational skills with the ability to multitask in fast-paced environments
- Excellent phone, verbal communication, and customer service skills
- Experience using ticketing systems and dispatch/service management software
- Experience with Unified Communications or business call handling systems preferred
- Strong problem-solving and decision-making abilities
- High attention to detail and ability to prioritize effectively
- Proficiency with Microsoft Word, Excel, and other basic computer applications
- Bi-lingual skills are a plus
- Advancement and growth opportunities into leadership and management roles
- Collaborative, team-oriented work environment
- Medical, Dental, Vision, and Life insurance plans
- Matched 401(k)
- PTO, Vacation, and Sick Leave
- FSA program
Pacific Office Automation is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender identity or expression, age, religion, veteran status, or any other characteristic protected by law. We value diversity and believe our differences make us stronger as a company and community.