What are the responsibilities and job description for the Regional Site Administrator-Montana position at Pacific Northwest University of Health Sciences?
Description
Recruitment Period: 11/06/2025 - Until Filled
Status: Full-Time, 40 hours/week
Salary Information: Annual Minimum Salary-$48,000-Annual Maximum Salary-$72,000
Hiring Rate: $23.08-$28.85
Pacific Northwest University of Health Sciences (PNWU) does not sponsor employment visas. Applicants must be legally authorized to work in the United States at the time of hire and for the duration of their employment with PNWU. Employment eligibility will be verified in accordance with federal law.
Pacific Northwest University of Health Sciences (PNWU) was founded as a 501(c) (3) non-profit medical institution in 2005 aimed at increasing access to health care in medically underserved areas of the Pacific Northwest.
The University currently offers the degrees of Doctor of Osteopathic Medicine, Doctor of Physical Therapy, Doctor of Dental Medicine, Master of Arts in Medical Science, and Master of Science in Occupational Therapy enrolling over 550 students annually with plans to develop other programs and/or colleges. Interprofessional education partnerships with other universities adds another 100 students to the population. The campus includes 300 employees with academic programming spread over a five-state region.
PNWU is located in Yakima, WA, a city of approximately 95,000 located in the south-central part of the state near the eastern slopes of the Cascade Mountains in a major agricultural and outdoor recreation region. It is approximately 140 miles from Seattle, 170 miles from Portland, and 200 miles from Spokane. The Yakima Valley is a wonderful place to live, work and play. For more information, visit https://www.visityakima.com/.
General Summary:
The Regional Site Administrator (RSA) supports the clinical education department for osteopathic medical students within an assigned geographic region. This individual collaborates with the Regional Assistant Dean, clinical preceptors, rotation site coordinators, and the Clinical Education Department to ensure a successful and organized educational experience for PNWU students. The RSA serves as the primary administrative liaison between the University and clinical sites and facilitates onboarding, credentialing, scheduling, and evaluation processes for assigned students. This position plays a vital role in fostering collaborative relationships and contributing to the growth and sustainability of clinical education programs.
The RSA is the primary liaison for students, addressing issues and concerns that arise during clinical rotations, coordinating rotation preparation, and supporting each student in achieving their individual learning objectives.
Essential Job Functions:
• Develop and manage student clinical rotation schedules that align with curriculum and graduation requirements (without specialized scheduling software). Maintain these schedules in eValue and assist with updates and changes as needed.
• Facilitate timely and accurate communication and coordination with students, preceptors, and institutional coordinators via email, phone, Microsoft Teams, and other relevant platforms.
• Manage comprehensive student onboarding and credentialing process, including collecting, verifying, and submitting all required documentation to meet the specific requirements of PNWU, hospitals, and clinics, for all rotations within the designated region.
• Recruit and maintain strong relationships with medical providers, who serve as student preceptors, including recognition, appreciation, and resolutions to any issues.
• Track and monitor completion of required documentation such as preceptor evaluations, COMAT exams, didactic attendance, and time-off requests.
• Manage COMAT testing dates and proctor the exams for all core rotations (except PCC and Selective).
• Collaborate in weekly meetings and didactics to optimize workflow processes and support enhanced student outcomes.
• Performs other related duties as assigned and based on departmental need.
Requirements
Education:
• Required: Associate degree in related field and a minimum of 2 years' experience
or
Minimum of 4 years of experience in a related field including administrative, project management, or academic support roles with increasing responsibilities, preferably in healthcare administration, Public Health, higher education or medical education
or
• Preferred: Bachelor’s degree in a related field
Desired Skills, Knowledge, and Abilities:
Ability to have exceptional organizational and time management skills; ability to prioritize and manage multiple tasks effectively; ability to work both independently with minimal supervision and collaboratively within a team environment; skilled with strong written and verbal communication skills, including professional email correspondence and report writing; skilled in high level of accuracy and attention to detail; knowledge in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint) and experience using learning management systems (e.g., SharePoint, eValue) or similar platforms; ability to handle sensitive and confidential information with discretion and professionalism, in compliance with FERPA and institutional policies.
To ensure full consideration submit:
• A letter of introduction outlining background and qualifications for the position
• Detailed resume
• Contact information for three professional references
The job announcement above is not the full job description but represents the job responsibilities and requirements. A full job description can be provided upon request.
PNWU offers a comprehensive benefits package to eligible employees first of the month following date of hire and competitive salary.
Benefit Package (benefit eligible is at least .5 FTE):
- Health Benefits - Medical, Dental, Vision, Life Insurance
- Paid Time Off
- 403b with Roth Option
- Paid Holidays
For information about life in Yakima visit our PNWU page.
PNWU is a drug-free workplace, equal opportunity employer and educational institution. To request this publication in an alternative format, or to apply in an alternative format, please call Human Resources, 509.452.5100.
Salary : $48,000 - $72,000