FIE Group Lead Administrator

Overview

Protecting U.S. residents and visitors is among our nation’s highest priorities. As adversaries gain access to sophisticated technologies and materials, the threats grow more dynamic and complex—from cyber and nuclear to chemical and biological weapons of mass effect and other forms of terrorism. The PNNL national security mission employs our researchers, tools, and technologies to play a key role in advancing the ability to identify and secure nuclear materials, detect weapons of mass effect, manage nonproliferation treaties, secure our nation's borders, and protect critical infrastructures.  PNNL’s scientific discovery and capabilities—rooted in innovative theory, methods, algorithms, and tools—are enabling stronger, more resilient technologies and systems to safeguard national security. Coupled with decades of radiological and nuclear materials expertise, advanced computing and threat analysis capabilities, and a broad fundamental science base, we are identifying and countering emerging threats that have significant impact at home and around the globe.

We are seeking two driven and energetic Group Lead Administrators to support the national security mission in the FIE Operations Division.  The FIE Operations Division contains 3 groups : FIE Security, FIE IT and FIE Mission Support. These positions will be expected to team together to support the 3 group leaders and the staff in the 3 groups. These positions will support a full range of business and administrative issues by providing responsible, responsive, and confidential assistance to group members. The administrators are expected to act with mature judgment in analyzing communications flow and situational events, while taking appropriate actions and / or judging the referral or transmission of information to other team members, as required. The range of daily contacts includes staff at all levels in NSD, throughout PNNL, as well as other national laboratories and internationally. Administrative support provided includes calendaring, coordination of meetings and agendas, preparation of documents, purchasing supplies, travel arrangements, tracking actions, preparation of expense reports, maintaining SharePoint website, and editing a variety of products and correspondence. The administrator may also perform as a task lead for organizing and tracking of industry activities such as events, assessments, or performance assurance.

Responsibilities

Responsibilities

Perform administrative and office support activities.

Manage schedules, emails, and travel arrangements.

Field telephone calls and receive and direct visitors.

Engage in word processing, creating spreadsheets and presentations, and filing.

Develop required documentation and field questions from internal or external stakeholders.

Task Management

Efficiently manage, prioritize, and execute multiple tasks simultaneously to maintain workflow efficiency.

Act as a backup for other administrative staff within the division.

Undertake additional responsibilities as assigned.

Support and Coordination

Provide support for purchasing through the P-Card system, B2B transactions, and the purchase requisition system.

Organize domestic travel and prepare expense reports.

Handle standard forms, including awards, purchase requisitions, and expense reimbursements.

Manage the three Group Leaders’ calendar, emails, and travel arrangements.

Confidentiality and Compliance

Handle sensitive and confidential information with utmost discretion.

Work with classified information, ensuring compliance with all relevant protocols.

Administrative Assistance

Collaborate with team members to share information and support group activities.

Create word processing documents, spreadsheets, and presentations.

Identify and recommend improvements for administrative processes and procedures.

Qualifications

Minimum Qualifications :

High school diploma / GED and 6 years of relevant experience in an administrative environment -OR-

AA degree or higher and 4 years of relevant experience in an administrative environment

Experience in planning meetings and coordinating travel

Preferred Qualifications :

Proven experience in administrative roles, demonstrating the ability to manage and prioritize multiple tasks effectively.

Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

Strong organizational and time management skills with the ability to meet deadlines.

Excellent verbal and written communication skills.

Familiarity with purchasing systems such as P-Card, B2B, and purchase requisition systems.

Experience in handling expense reports and coordinating travel arrangements.

Ability to manage calendars and email correspondence efficiently.

Demonstrated ability to handle sensitive and confidential information with discretion.

Strong interpersonal skills and the ability to work collaboratively with team members.

Flexibility to act as a backup for other administrative staff and take on other duties as assigned.

Ability to identify areas for administrative improvement and recommend effective solutions.

Ability to adapt to rapidly changing environments and be proactive in managing tasks.

Strong attention to detail and a commitment to maintaining accuracy in all tasks.

Additional Information

This position requires the ability to obtain and maintain a federal security clearance.

Requirements : U.S. Citizenship

Background Investigation : Applicants selected will be subject to a federal background investigation and must meet eligibility requirements for access to classified matter in accordance 10 CFR 710, Appendix B.

• Drug Testing : All Security Clearance positions are Testing Designated Positions, which means that the candidate selected is subject to pre-employment and random drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP).

Note : Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 months can be demonstrated.

Testing Designated Position

This position is a Testing Designated Position (TDP). The candidate selected for this position will be subject to pre-employment and random drug testing for illegal drugs, including marijuana, consistent with the Controlled Substances Act and the PNNL Workplace Substance Abuse Program.

About PNNL

Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!

At PNNL, you will find an exciting research environment and excellent benefits including health insurance, and flexible work schedules. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3 hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.

Commitment to Excellence and Equal Employment Opportunity

Our laboratory is committed to fostering a work environment where all individuals are treated with fairness and respect while solving critical challenges in fundamental sciences, national security, and energy resiliency. We are an Equal Employment Opportunity employer.

Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and / or local laws.

We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov.

Drug Free Workplace

PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.

If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.

HSPD-12 PIV Credential Requirement

In accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.

Mandatory Requirements

Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.

Rockstar Rewards

Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance

Click Here For Rockstar Rewards ()

Notice to Applicants

PNNL lists the full pay range for the position in the job posting. Starting pay is calculated from the minimum of the pay range and actual placement in the range is determined based on an individual’s relevant job-related skills, qualifications, and experience. This approach is applicable to all positions, with the exception of positions governed by collective bargaining agreements and certain limited-term positions which have specific pay rules.

As part of our commitment to fair compensation practices, we do not ask for or consider current or past salaries in making compensation offers at hire. Instead, our compensation offers are determined by the specific requirements of the position, prevailing market trends, applicable collective bargaining agreements, pay equity for the position type, and individual qualifications and skills relevant to the performance of the position.

Minimum Salary

USD $27.98 / Hr.

Maximum Salary

USD $40.87 / Hr.

Salary : $28 - $41