What are the responsibilities and job description for the Office Assistant position at Pacific Mirror & Glass?
As an Office Assistant at PMG, you’re not just managing calendars; you’re orchestrating the heartbeat of our operations. Every technician, every job, and every deadline depends on your ability to anticipate needs, communicate clearly, and keep things running seamlessly.
If you take pride in being dependable, proactive, and results-driven, this role is for you.
Who You Are
Experienced: Minimum of 1 year in an office, administrative, or scheduling role. You know how to manage priorities, handle deadlines, and keep a team aligned.
Driven: You take initiative, hold yourself to a high standard, and bring energy to every task. You’re not here to coast; you’re here to contribute and grow.
Reliable: You show up ready to work, stay focused, and follow through on commitments.
Detail-oriented: Nothing escapes your attention. You double-check your work because accuracy matters.
Independent: You can manage your day and your responsibilities without constant oversight.
Professional: You communicate clearly and respectfully with customers, contractors, and coworkers while representing PMG’s values.
Adaptable: Changes don’t throw you off. You stay organized and keep things moving forward.
What You’ll Do
- Manage the daily schedule, dispatch technicians, assign jobs, and minimize downtime.
- Coordinate with customers and contractors to confirm deadlines, updates, and project details.
- Track fabrication purchase orders with precision.
- Support technicians in the field with scheduling, documentation, and communication.
- Close out jobs accurately and ensure customer satisfaction.
- Step in as needed to handle phones, customer questions, or office responsibilities.
What It Takes to Succeed
This role is fast-paced and critical to our operations. It’s not for someone who is still learning how to work. We’re looking for someone who is experienced, dependable, and eager to make an impact.
If you thrive on responsibility, structure, and teamwork, and you’re motivated by doing excellent work every day, we want to hear from you.
Requirements
- Based in Kauai or willing to relocate.
- Minimum of 1 year of experience in an office role, administrative assistant position, or scheduling coordinator role.
- Excellent written, verbal, and phone communication.
- Tech-savvy and fast with typing/data entry.
- Detail-focused and organized under pressure.
- Problem-solving mindset.
- Drug-free - no exceptions.
What You’ll Get (PMG Benefits)
- 100% Company-Paid Health Insurance (Medical, Dental, Vision, RX, Chiropractic).
- Paid Vacation & Holidays.
- 401(k) with Company Match.
- Life Insurance & Long-Term Disability.
- Performance Bonuses.
- Flexible Spending Accounts.
- Company Uniform provided.
- Weekends and holidays; enjoy real work-life balance.
Ready to Apply? If you’re ready to take control of schedules, support a winning team, and keep operations running smoothly, apply today.
Apply by clicking the button and completing the short application.>
Pre-Employment Requirements:
All employment offers are contingent upon the successful completion of a background check and drug screening, conducted in accordance with applicable federal, state, and local laws.
Equal Employment Opportunity:
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.
Pacific Mirror & Glass
Job Type: Full-time
Pay: $23.00 - $27.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Work Location: In person
Salary : $23 - $27
