Project Coordinator

The Project Coordinator will assist with managing and coordinating a grant-funded implementation project. The aim of STAIR-Well, a PCORI-funded project, is to implement Skills Training in Affective and Interpersonal Regulation (STAIR), an evidence-based therapy for psychological trauma, in university and college counseling centers across the United States. The project is co-led by Dr. Tiffany Artime at Pacific Lutheran University and Dr. Katherine Buchholz at Wellesley Centers for Women. The position will report to Dr. Artime and will be located in the Psychology Department at PLU with the possibility of a hybrid schedule.

The project is funded through March 2027 at this time.

Essential Functions and Responsibilities:

• Provide coordination and administrative support to the principle investigators (PIs) for an externally-funded implementation project.
• Maintain open communication with PIs, seek supervision and feedback.
• Attend and coordinate regular team meetings.
• Coordinate site visits and travel arrangements.
• Regularly serve as a point of contact for implementation sites; build relationships with university counseling center clinicians and staff to support implementation work.
• Schedule meetings and keep meeting records.
• Manage project budget and subcontract budgets; coordinate with the Business office for oversight of expenses.
• Track milestones for the project and subawards.
• Coordinate reimbursements and track compensation, including gift card distribution, complete expense forms.
• Assist with report writing.
• Maintain tracking systems for sites and therapists.
• Supply ordering.
• Collect disclosures and compliance materials from sites and collaborators.
• Provide project support for clinical consultation activities.
• Assist with preparation of human research compliance forms and coordinate with IRB’s at implementation sites.
• Assist in literature reviews and manuscript writing/editing.
• Data entry and database management.
• Schedule and maintain record of advisory board meetings, fidelity and adherence role plays, and qualitative interviews.
• Conduct qualitative interviews with clinicians.
• Analyze outcome data and create graphs and tables for reporting.
• Design marketing and educational materials.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities:

• Excellent communication, writing, and interpersonal skills.
• Organized, detail-oriented, and effective at time-management.
• Skills and experience in project management.
• Demonstrated experience managing budgets and tracking completion of tasks/deliverables for multiple components of a project.
• Skill in scheduling of meetings and travel.
• Ability to handle multiple tasks and work independently with little structure.
• Ability to work well with members of a team.
• Exhibit professionalism in work products and interactions with others.
• Ability to interact well with college mental health professionals.
• Knowledge of and ability to discuss issues related to psychological trauma and mental health.
• Proficiency with Microsoft Word, Excel, PowerPoint, Canva, and Google Suite.
• Familiarity with database software.

Required Qualifications:

• 2 years of job-related experience, education may substitute for some experience OR a Bachelor’s degree and some research experience.
• High school diploma or GED.
• Finalist candidates must satisfactorily complete pre-employment background checks.

Preferred Qualifications: Bachelor’s degree in Psychology or related field.

• Minimum of 1 year of experience in coordinating research projects.
• Experience in mental health research.
• Experience using SPSS or another statistical program.
• Interest in Posttraumatic Stress Disorder, psychological trauma, or college mental health.

Other Information: PLU is a small, private university where caring means more than kindness and consideration — it means a bold commitment to expanding well-being, opportunity, and justice. Because PLU is a community committed to the creation and advancement of knowledge through diversity and inclusion, the university actively recruits a diverse faculty, staff, and student body. PLU is an equal opportunity employer and welcomes applications from members of historically underrepresented and minoritized groups, women, veterans, persons with disabilities, and others who would bring broadly diverse perspectives, experiences, and backgrounds in educational, research or other work activities.

PLU offers an excellent benefits package including tuition remission for employees and their dependents, generous retirement plan, medical, dental, paid vacation and sick leave, major holidays off (including Christmas/New Year’s break and extra time off during the summer), and many other great university benefits. PLU is a qualifying employer under the Public Service Loan Forgiveness Program as a 501©(3) tax-exempt organization. Clickhere for detailed benefits information.

Questions about this search may be directed to Dr. Tiffany Artime at artimetm@plu.edu. For general application questions or if you need accommodations at any point in the application and/or interview process, please contact the Human Resources Office at 253-535-7185 or humr@plu.edu.