What are the responsibilities and job description for the Administrative Specialist position at Pacific Legacy, Inc.?
Position: Administrative Specialist
Type: Full-time, regular
Location: Kailua, O‘ahu (in-person)
Hourly rate range: $25-$28 per hour
Benefits: health insurance, dental insurance, vision insurance, three weeks per year in PTO, 401(k) and 401(k) profit sharing once eligible, eligible for an annual bonus, 10 paid holidays and one floating holiday.
Company Description: Pacific Legacy, Inc. is a Cultural Resources Management firm dedicated to providing quality archaeological and cultural resource management services. We help our clients navigate through regulatory compliance processes and provide historic preservation services to assist clients in meeting environmental regulatory requirements.
Experience: Two (2) years of administrative experience. Must possess strong problem-solving, analytical, communication, organizational, and managerial skills. Must be proficient with word processing, databases, spreadsheets, and email computer applications. Experience in the cultural resource management sector is a plus. Familiarity with Microsoft Word, Excel, PowerPoint, and Adobe Acrobat is preferred.
Roles: Provides general administrative duties to support the operations of the Kailua Office.
Key responsibilities: Duties include the following (other duties may be assigned):
· Performs general administrative duties
· Takes the lead on project tracking
· Prepares letters and documents, and takes the lead on online submittals to SHPD
· Formats and produces technical reports
· Attends consultation meetings and compiles meeting notes
· Assists with proposal development and subcontracts as needed
· Provides periodic assistance and support to the company’s California offices
· Assists supervisors and project managers with field logistics including transportation, accommodation, and equipment rental, and prepared expense claim forms for co-workers
· Assists with digital archives and archaeological collections curation as needed
· Works cooperatively with co-workers, vendors, and clients
Please provide a cover letter outlining your qualifications, and a current CV with three references listed to mulrooney@pacificlegacy.com or to the mailing address below by September 14, 2026.
Pacific Legacy, Inc.
Attn: Mara Mulrooney, Ph.D.
146 Hekili Street, Suite 205
Kailua, HI 96734
Salary : $25 - $28