What are the responsibilities and job description for the Part-time Administrative Assistant position at PACIFIC INTERNATIONAL BEARING?
We are seeking a reliable and detail-oriented Part-Time Contract Administrative Assistant to provide temporary coverage and support administrative operations. The position will run from March 2026 to June 2026 and average 20-25 hours per week. Responsibilities include managing correspondence, scheduling, data entry, and general office support. The ideal candidate is organized, adaptable, and able to work independently in a fast-paced environment.The administrative assistant will report directly to the upper management and assists in all general office needs. The administrative assistant will increase operational efficiency by accurately processing of billing invoices, and entry of checks/receivables and accounts payables. The administrative assistant will assist in all aspects of company business including: IT interface, phone management system and sales reporting and other general administrative duties assigned by upper management.Job Duties & Responsibilities: · Process vendor invoices and payments· Process customer invoices and payments· Manage collection process of delinquent customer accounts· Maintain and manage filing system for vendors and customers· Resolve disputes with customer base as they relate to receivables and risk management· Keep office organized and stocked with necessary supplies· Manages phone system and transfer of calls to appropriate personnel· Schedules appointments and plans events for the company· Receives stock into inventory· Keeper and organizer of monthly binder and month end books· Keeper and organizer of hard copies of customer purchase orders· Assist upper management with purchasing duties and in keeping track of overseas shipments· Other projects and responsibilities as assigned by President or CEO Skills & Qualifications:Clear and effective communication skillsProfessionalism demeanor and energetic phone voiceKnowledge of Microsoft Office Suite (Word, Excel, Outlook) and data entry skillsEducation: Bachelor's degree in Business preferredExperience: Minimum 1-2 years in similar position Company DescriptionAbout the company: PIB is an industrial distributor with 30 years serving the bearing industry. We specialize in high-precision, miniature and spindle bearings, offering our global customer base the highest level of quality for the greatest value.
Salary : $24 - $28