What are the responsibilities and job description for the Administrative Assistant III position at Pacific Clinics?
Who We Are
Pacific Clinics is California's largest community-based nonprofit provider of behavioral and mental health services and supports. Our team of more than 2,000 employees speak 22 languages and are dedicated to offering hope and unlocking the full potential of individuals and families through culturally responsive, trauma-informed, research-based services for individuals and families from birth to older adults.
Who We Serve
Pacific Clinics serves children, transitional age youth, families, adults, and older adults. We offer a full range of mental and behavioral health services, foster care and social services, housing, continuing adult education and early childhood education programs to Medi-Cal eligible individuals and families throughout Alameda, Contra Costa, Fresno, Kings, Los Angeles, Madera, Orange, Placer, Riverside, Sacramento, San Bernardino, San Francisco, Santa Clara, Solano, Stanislaus, Stockton, Tulare and Ventura Counties.
What We Offer
- Salary Range: $20.04-$23.54. Actual offers will be determined by the candidate’s creditable years of experience in conjunction with internal equity considerations and based on the organization’s current compensation practices
- We Offer Medical, Dental & Vision benefits, retirement options, Flex Spending, EAP, and more!
- Employee engagement and advocacy opportunities to advance our justice, equity, diversity, and inclusion agenda across our Agency and throughout the communities we serve.
Job Summary
Works within the vision, mission, and philosophy of the agency. Provides advanced and/or confidential administrative support for staff in assigned program or department.
Essential Duties
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Provides a variety of administrative support activities including but not limited to schedule management, reconciliation of expense reports, mileage claims, and other routine tasks.
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May serve as a mentor or coach to other Administrative Assistants, distributes work to others, and leads work/project completion.
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Independently completes special projects (e.g. researching history or expenditures for information, reports or presentations).
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Produces and formats accurate and timely reports, graphs and charts, e.g. organization charts and timelines.
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Utilizes Personal Computer (PC) applications. May extract data from agency systems or other sources to complete reports.
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Creates PowerPoint presentations.
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Participates in committees or work teams or related agency activities.
Education Requirements
- High School Diploma, General Education Development (GED) or equivalent combination of education and experience required.
Experience Requirements
- Three (3) years experience in the field or related area with progressively responsible administrative or executive support activities required.
- Advanced skills with Microsoft applications (especially Word, Excel, PowerPoint, and Visio) required. Program Specific: Adobe product experience
Other Specific Requirements
- Must pass Department of Justice (DOJ), Federal Bureau of Investigations (FBI), and Child Abuse Index Check (CAIC) background clearance.
- Valid California Driver's license with two years’ experience driving and clean driving record may be required.
Work Environment/Conditions
While performing the duties of this job, the employee may be required to use hands to handle or feel objects, tools or controls; reach with hands and arms; and taste or smell. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
In addition this position requires sitting, standing, walking, bending, and kneeling.
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Equal Opportunity Employer
We will consider for employment qualified Applicants with Criminal Histories in a manner consistent with ordinance 184652 Sec.189.04 (a) and San Francisco Police Code, Article 49. Section 4905.
