Administrative Coordinator

Pacific Cancer Care has provided superior care for patients for nearly 50 years. We make every patient our priority. We are a family here at PCC, each member of

the team cares deeply, often for a very personal reason, and that means a lot to our patients

Why Join Us? Our team values the work components of every member to create a culture of people helping people and making a difference in our lives and those we serve.

Job Description:

Position Summary:

RESPONSIBILITIES AND COMPETENCIES:

• Maintaining filing systems, databases, and office supplies inventory, ensuring documents are easily accessible.
• Preparing and editing documents, reports, and presentations, as well as drafting memos and correspondence.
• Handling incoming and outgoing calls, emails, and correspondence, acting as a point of contact for internal and external parties.
• Assisting with general office tasks, such as ordering supplies, troubleshooting technology problems, and mail sorting and distribution – both interoffice mail and USPS delivered mail.
• Assisting with other basic accounting tasks, such as cash handling and daily balancing. Proficiency in Excel is preferred.
• Helping to manage projects by tracking deadlines and facilitating communication.
• Providing information and responding to requests from internal and external parties.
• Ensuring efficient office operations by maintaining equipment, supplies, and inventory.
• Assist with recruiting, to include new hire packets/documents as well as termination packets
• Maintains confidentiality of all patient and practice information, adhering to HIPAA requirements at all times.
• Maintain confidentiality of all employment personnel information
• Other duties and projects as assigned by the Director of Business Operations, Business Operations Generalist and/or the Executive Director.

REQUIREMENTS:

• High school diploma or general education degree (GED) required.
• Computer experience/skills and typing of >25 words/min. required.
• Excellent written and verbal communication skills required.
• Ability to communicate effectively both verbally and in writing, and to interact professionally with others.
• Ability to manage time, prioritize tasks, and maintain order.
• Proficiency in using office software, such as word processors, Excel spreadsheets, and email.
• Ability to identify and resolve problems efficiently.
• Ability to adjust to changing priorities and work effectively in a dynamic environment.

ABILITY TO:

• Type 25-30 words/minute
• Multitask: ability to handle, use and respond to patients, phones, staff/MDs and computers simultaneously
• Sit for long periods
• Speak clearly to be understood by patients, MDs, and staff.
• Maintain pace of practice
• Maintain confidentiality/HIPPA
• Retain information

PHYSICAL FACTORS:

The physical abilities required of this position may include the following:

• Vision sufficient to read handwritten, typed and computer documents throughout the shift
• Speech and hearing sufficient to receive and communicate detailed information clearly by phone and in person
• Motor skills sufficient to operate computer terminal, fax machine, copier, and telephone
• Physical ability to reach, lift, and bend to retrieve and/or file materials
• Physical ability to sit, stand or otherwise remain stationary at work post for long periods of time
• Physical ability to walk hallways between departments.
• Physical ability to lift and carry up to 25 lbs.
• Physical ability to walk up and down one flight of stairs and between departments and buildings.

Salary Range: $21.00 to $30.24 per hour

Commensurate with Experience