What are the responsibilities and job description for the Senior Executive Assistant position at Pacer Group?
Position Overview:
The Defense Executive Assistant plays a critical role in supporting senior leadership and ensuring efficient daily operations within a fast-paced, mission-driven environment. This position provides direct administrative support to the Defense Vice President and Robotics Executive Director while dedicating significant focus (approximately 80%) to supporting the Combat Vehicle Engineering (CVE) team as well as Business Support Operations.
This individual will act as a central coordination point across executive leadership, engineering teams, and external stakeholders, helping to streamline communication, manage priorities, and maintain operational excellence. The ideal candidate is highly organized, proactive, adaptable, and exercises a high level of discretion when handling sensitive information.
ESSENTIAL FUNCTIONS AND SKILLS:
Typical responsibilities include but are not limited to the following:
Executive Support
• Provide direct administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
• Prepare, edit, and manage correspondence, reports, presentations, and executive briefings.
• Track priorities, deadlines, and action items, ensuring timely follow-up and execution.
• Serve as a liaison between executives and internal/external stakeholders, managing communication flow effectively.
• Support preparation for high-level meetings, including board reviews and government-related engagements.
Office Management
• Oversee daily office operations to ensure an efficient, organized, and professional work environment.
• Manage office supplies, vendor relationships, and facility-related needs.
• Coordinate onboarding logistics for new employees, including workspace setup, equipment, and access.
• Maintain and improve office policies, procedures, and organizational systems.
• Plan and coordinate internal meetings, events, and team activities.
EDUCATION/CERTIFICATION/YEARS OF EXPERIENCE:
• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Minimum of 5 years of experience in an executive assistant, office manager, or similar role.
• Experience supporting senior executives in a fast-paced, dynamic environment required.
Salary : $35 - $39