Litigation Secretary

Legal Secretary – Litigation

Location: Riverside, CA

Employment Type: Full-Time

Job Summary:

We are seeking a highly organized and detail-oriented Legal Secretary to support our litigation team. The ideal candidate will have prior experience in a fast-paced legal environment, excellent communication skills, and the ability to manage multiple priorities effectively.

Key Responsibilities:

• Prepare and revise legal documents, correspondence, memoranda, and emails from written form and transcription.
• Assemble documents and exhibits for court filings, hearings, arbitrations, mediations, depositions, and other proceedings.
• Proofread materials to ensure accuracy, proper formatting, and adherence to firm standards.
• Manage incoming mail and emails, distributing appropriately.
• Schedule appointments, meetings, and maintain attorney calendars, including critical deadlines.
• Utilize computer and transcription equipment to produce legal documents, correspondence, and memoranda.
• Coordinate travel arrangements for attorneys, including hotel, airline, and transportation bookings.
• Assist in preparing marketing materials such as pitch folders, attorney biographies, and presentations.
• Perform other duties as assigned.

Qualifications:

• High School Diploma required; additional legal training preferred.
• Prior experience as a litigation legal secretary.
• Strong typing, reading, and writing skills; ability to proofread and edit documents accurately.
• Proficiency with MS Office Suite (Word, Excel, PowerPoint).
• Familiarity with document management systems such as iManage.
• Typing speed of at least 70 wpm.
• Strong organizational skills with the ability to prioritize workflow for multiple attorneys.
• Excellent interpersonal skills to communicate professionally with clients, attorneys, vendors, and staff.
• Ability to operate office equipment including computers, transcription devices, fax machines, and advanced photocopier functions.