What are the responsibilities and job description for the Litigation Secretary position at Pacer Group?
About the job
Legal Secretary – Litigation
Location: Pasadena, CA
Employment Type: Full-Time
Job Summary:
We are seeking a highly organized and detail-oriented Legal Secretary to support our litigation team. The ideal candidate will have prior experience in a fast-paced legal environment, excellent communication skills, and the ability to manage multiple priorities effectively.
Key Responsibilities:
- Prepare and revise legal documents, correspondence, memoranda, and emails from written form and transcription.
- Assemble documents and exhibits for court filings, hearings, arbitrations, mediations, depositions, and other proceedings.
- Proofread materials to ensure accuracy, proper formatting, and adherence to firm standards.
- Manage incoming mail and emails, distributing appropriately.
- Schedule appointments, meetings, and maintain attorney calendars, including critical deadlines.
- Utilize computer and transcription equipment to produce legal documents, correspondence, and memoranda.
- Coordinate travel arrangements for attorneys, including hotel, airline, and transportation bookings.
- Assist in preparing marketing materials such as pitch folders, attorney biographies, and presentations.
- Perform other duties as assigned.
Qualifications:
- High School Diploma required; additional legal training preferred.
- Prior experience as a litigation legal secretary.
- Strong typing, reading, and writing skills; ability to proofread and edit documents accurately.
- Proficiency with MS Office Suite (Word, Excel, PowerPoint).
- Familiarity with document management systems such as iManage.
- Typing speed of at least 70 wpm.
- Strong organizational skills with the ability to prioritize workflow for multiple attorneys.
- Excellent interpersonal skills to communicate professionally with clients, attorneys, vendors, and staff.
- Ability to operate office equipment including computers, transcription devices, fax machines, and advanced photocopier functions.
Featured benefits
Medical insurance, Vision insurance, Dental insurance, 401(k), Pension plan, Paid maternity leave
Requirements added by the job poster
• Working in an onsite setting
• High School Diploma
• 3 years of work experience with iManage