What are the responsibilities and job description for the Administrative Assistant position at Pace Industries?
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Summary:
The Administrator handles administrative tasks and prioritizes correspondence, allowing managers to focus on decision-making and higher-level responsibilities. You will serve as the link between the staff and employees, contribute to better organization and planning, and help leaders be more effective in their roles.
Principal Duties and Responsibilities:
- Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communication
- Maintaining comprehensive and accurate plant records, documents and reports
- Performing minor accounting and receiving duties
- Organizing meetings, including scheduling, sending reminders and organizing catering when necessary
- Answering incoming phone calls in a polite and professional manner and accurately taking messages
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
- Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects.
Qualifications
- High school diploma required, Bachelors’ degree in business is desired; strongly preferred.
- Strong communications skills, self-motivated, self-starter and ability to multitask in a fast-paced environment.
- Ability to take direction from peers and key stakeholders with no direct reporting lines
- Strong attention to detail
Skills:
- Ability to build credibility and trust
- Ability to work on a cross functional team
- Knowledge of visual basic coding to automate functionality within Microsoft Excel
- Experience and proficiency in how to extract and manipulate data from any database
- Ability to interact with all levels of the organization, from production associates to senior leaders
- Ability to function as a team player and be comfortable leading meetings without authority
- Some experience and proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Visio)
Pace is a career destination for engaged, passionate and talented people who are driven to seek the innovation, growth and opportunity that only we offer.
