What are the responsibilities and job description for the Office Administrator position at Pace Graphics, Inc.?
Pace GFX is a thriving leader in branded experiences that encompasses everything from Design, Print, Fabrication and Install. We specialize in delivering high-quality, customized solutions for branded environments, corporate interiors, and one-off custom elements.
Pace GFX is seeking a highly motivated team player who is outgoing and enthusiastic for a position as an Office Administrator. Are you highly motivated, detail oriented, and like to be a part of creative projects? Are you up for a challenge, eager to learn, and looking to join an established and fast-growing company? If so, we’re looking for talented and inspired candidates who are focused on teamwork, task completion, and customer satisfaction.
Purpose of Position:
To effectively support and assist the Project Management team and office staff with admin work and data entry. You will work with the Project Director, General Manager, and owner on a daily basis.
Key Responsibilities:
- Overseeing daily office operations to ensure efficiency and organization
- Serve as the primary interface at the front desk when clients and vendors visit our facility
- Answer phone calls and emails and directing inquiries to the appropriate department or employee based on the nature of the request
- Handle daily small re-order entries and notify customers when their orders are ready for pickup
- Gather Certificates of Insurance and handle closeout documents for construction clients
- Manage changes to estimates and invoices per request of Project Management and Design teams
- Create, maintain and file records, invoices, reports, and other business documents
- Maintain office supplies
- Schedule meetings, luncheons, and travel arrangements for upper management and other key employees
- Assist Project Management team by ordering and reconciling purchases online
- Must communicate effectively over the phone
Required Skills and Qualifications:
- Have excellent time management and ability to prioritize tasks
- Have excellent knowledge of MS Office, Google Drive, and office management software
- Ability to handle interruptions, resolve issues, and work independently
- Must have proven experience in administrative roles
Benefits:
- Paid time off plus holidays.
- Competitive Pay with health/dental insurance.
- HALF-DAY FRIDAYS ALL YEAR
Job Type: Full-time
Pay: $18.00 - $25.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $18 - $25