What are the responsibilities and job description for the Payroll Coordinator position at Pace Academy?
Payroll Coordinator
Pace Academy is an independent college preparatory school in Atlanta, Ga., with an enrollment of 1,150 students in Pre-First through 12th grade. The school provides a learning environment that cultivates global citizenship, a spirit of service, respect for differences and strong character in its students. Our commitment to a diverse, equitable and inclusive culture is reflected in a community in which differences are embraced, and students, parents/caregivers, faculty and staff have a sense of belonging.
At Pace, we hire culturally competent and responsive candidates who believe in the critical importance of diversity, equity and inclusion in the life of a school and can effectively incorporate those principles in their work. Pace actively seeks candidates from historically underrepresented populations.
The Payroll Coordinator is a critical role that manages the payroll process for 250 employees. The ideal candidate is proactive and has good communication skills with a strong attention to detail.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Payroll
Prepare, reconcile and process mid-month payroll for hourly employees.
Prepare, reconcile and process end-of-month payroll for salary and hourly employees.
Compile and review additional payroll requests for appropriate documentation, backup and approval before processing with the end-of-month payroll, including but not limited to coaching stipends, substitute pay, trip stipends, gameday duties, recurring duties and other pays for additional faculty/staff duties each month.
Prepare and upload retirement plan contributions for each payroll.
Update payroll records for pay rates (changes for hourly and salaried employees) and voluntary deductions (employee benefits, retirement, etc).
Reconcile employee benefit elections to insurance provider monthly premiums and employees’ payroll deductions.
Respond to employee inquiries and update documentation in a timely manner.
Prepare journal entries to record payroll, benefit and retirement allocations.
Reconcile activity in payroll cash account and prepare additional journal entries.
General/Administrative
Manage emails to respond within a reasonable timeframe, follow up to all messages received and complete open items.
Assist with tracking and filing human resources documents as needed.
Assist students, parents/caregivers, faculty and staff who have questions for the Business Office.
Assist with other projects, areas of the month-end accounting close, tracking, reporting and office/administrative duties as needed and assigned.
MINIMUM QUALIFICATIONS:
Bachelor's degree preferred
Minimum 3 years of payroll experience strongly preferred
Experience with ADP Workforce Now software strongly preferred
Ability to efficiently organize, multitask and prioritize duties with attention to detail
Proficient in Excel with ability to reconcile multiple sets of data
Ability to professionally interact with parents, students, employees and vendors
Excellent verbal and written communication
Must be able to work year round on campus, in-person
WORKING CONDITIONS:
Ability to sit at a computer terminal for an extended period
While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone and keyboard
Department: Business Office
Reports To: CFO
FLSA Status: Exempt, 12-Month Position
Pace offers a complete benefits package, including medical, dental and vision insurances, a 403(b) plan with a generous match, paid term life and disability insurances, supplemental insurance plans and Flexible Spending Accounts.
How to Apply: Attach the following in a Word or PDF format; Resume, Cover Letter, List of three references when applying online.
Equal Employment Opportunity Employer