Registrar

Job Title:               Elementary School Registrar/Secretary

FLSA Status:       NON-EXEMPT

Salary Range:  $32,160-$36,180 (201 work days)

Minimum Qualifications:

                                High School diploma or GED;

                                Experience as a secretary or equivalent work desirable.

                                Knowledge of basic office procedures.

                                Demonstrated knowledge of purchasing procedures.

                                Demonstrated knowledge and skill of computer function and operation.

                                Ability to speak Spanish desirable.

Skills/Aptitudes:

Good organizational ability; good written and oral communication skills; ability to maintain high level of professionalism and confidentiality regarding students, staff, parents, and school matters.

Essential Job Responsibilities of Elementary School Secretary:

• Works cooperatively with colleagues, supervisors, and administrators.
• Demonstrates ethical behavior.
• Follows district policies and administrative rules and regulations.
• Follows District Code of Conduct policies.
• Maintains behavior appropriate to performing and accomplishing assigned duties.
• Maintains a suitable personal appearance as it relates to position.
• Knows what to do successfully to complete assigned work.
• Performs tasks to include, but not limited to: typing, filing, receiving, placing and routing phone calls, photo copying and correspondence.
• Enrolls or withdraws students as per site and district policy.
• Maintains student attendance records as per district policy.
• Maintains student records, updates student information, post grades, etc.
• Completes and forwards all school reports.
• Distributes and collects all required district, state, federal forms and routes as necessary.
• Receives and sends student cumulative folders as necessary.
• Reports and assists with fire drills. Collects fire drill reports from staff for Principal report.
• Maintains accurate and timely records.
• Assists with all school events to include Open House, Parent Nights, Carnival, fundraiser sales, etc.
• Runs errands related to school efficiency and functions.
• Provides coverage in classrooms on an emergency basis.
• Tends to injuries/illnesses in the absence of school nurse until the nurse can take over.
• Student Enrollment:
  • Process student registrations and withdrawals.
  • Verify enrollment documentation, including proof of residency and health records.
  • Maintain an organized and efficient enrollment system.
• Record Maintenance:
  • Maintain accurate and up-to-date student records, including academic, health, and disciplinary information.
  • Ensure compliance with district policies and legal requirements regarding student records.
  • Manage and archive student files according to established guidelines.
• Data Management:
  • Utilize student information systems to input and update student data.
  • Generate reports related to enrollment, attendance, and student demographics as needed.
  • Assist in the preparation of state and federal reporting.
• Communication:
  • Serve as the primary point of contact for parents and guardians regarding enrollment questions and procedures.
  • Collaborate with teachers, counselors, and administrative staff to support student needs.
  • Provide information to students and families about school policies and procedures.
• Compliance and Auditing:
  • Assist with audits related to enrollment and student records.
  • Ensure adherence to local, state, and federal guidelines regarding student privacy and data protection.
• Administrative Support:
  • Assist with scheduling and coordinating school events related to registration and enrollment.
  • Provide support for special programs, including transfer requests and program changes.
• Performs other job duties as assigned.

Supervisor and Reviewers:

       Principal