PA Inclusive, a 501c3 charitable non-profit organization, is an agency that believes people with disabilities should live where, with whom, and in what they want and that those who want to work can work in an area of their interest in a ‘typical’ job in the community. Work and living support services can and should be delivered to support them in the way they choose. PA Inclusive is a Provider Agency with the PA Office of Developmental Programs (ODP) for the Medicaid funded IDD Waiver system and a Vendor with the PA Office of Vocational Rehabilitation (OVR) for Pre-Employment Transition Services and Adult Supported Employment Services. ODP and OVR are federally funded state contract programs. In addition, PA Inclusive oversees a secondary 501c3 charitable non-profit organization named Coffee Inclusive, which provides job training to high school students with Autism and Intellectual Disabilities, and a start-up for-profit Coffee Roasting business. PA Inclusive operates in a 14-county region in Northeastern and Eastern Pennsylvania, with headquarters located in Pittston, Pennsylvania.

Description

The Accountant supports PA Inclusive and Coffee Inclusive’s mission by ensuring accurate, compliant, and transparent financial operations across the organizations. This position manages general ledger functions, reconciliations, billing documentation support, and financial reporting consistent with GAAP, ODP requirements, and internal controls.

Job Duties

• Maintain, reconcile, and update the general ledger for all PA Inclusive service lines and locations.
• Prepare monthly and quarterly financial statements for leadership and Board review.
• Process journal entries, accruals, and adjustments accurately and timely.
• Assist in the development of annual budgets and projections.
• Support month-end and year-end closing activities.
• Reconcile revenue received from ODP, OLTL, OVR and other payors.
• Verify service documentation aligns with billing reports and funding streams.
• Collaborate with Program Directors to resolve discrepancies in units, attendance, or authorization usage.
• Process vendor invoices, reimbursements, subscriptions, and recurring expenses.
• Manage check runs and maintain accurate payment records.
• Record incoming payments, deposits, and revenue allocations.
• Monitor AR aging and coordinate follow-up when necessary.
• Prepare monthly bank reconciliations and resolve variances.
• Reconcile restricted and unrestricted funds as required.
• Track expenditures related to grants, fundraising, and restricted donations.
• Ensure accounting practices align with GAAP and nonprofit regulatory standards.
• Maintain audit-ready records for external auditors, state monitoring, and ODP reviews.
• Assist with grant reporting and financial documentation requests.
• Support internal control implementation and ensure compliance with PA Inclusive policies.
• Assist in posting payroll journal entries and reconcile payroll liability accounts.
• Assist in reviewing timesheets and allocations for accuracy in cross-department staffing.
• Partner with HR, Program Directors, and Coffee Inclusive leadership to ensure accurate financial coding and documentation.
• Provide financial insights during program planning, expansion, or strategic initiatives.
• Offer friendly support to staff with expense reports.
• Perform other duties, as assigned.

Minimum Qualifications:

The successful candidate will be an outstanding strategic thinker with a natural ability to work independently and in collaboration with diverse internal and external partners. The organization seeks a professional who has:

• Bachelor’s Degree in Accounting, Finance, or related field required.
• 2–5 years of accounting experience, preferably in a nonprofit or human services environment.
• Familiarity with ODP/Medicaid funding streams preferred.
• Experience with QuickBooks or similar platforms; Paycom familiarity is a plus.
• Strong understanding of GAAP and nonprofit accounting principles.
• High attention to detail with excellent analytical and problem-solving skills.
• Ability to prioritize and meet tight deadlines (especially during audits or month-end).
• Proficiency in Excel (pivot tables, VLOOKUP/XLOOKUP, formulas).
• Strong communication and organization skills.
• Commitment to PA Inclusive’s mission of supporting individuals with intellectual and developmental disabilities.
• Cultural competence and interpersonal skills to work collaboratively with diverse constituencies to build trust and achieve common goals, both internally and externally.

• Excellent organizational skills with keen attention to detail, ability to handle multiple projects simultaneously, and accomplish tasks on a deadline.
• Excellent interpersonal skills.
• Goal-oriented, outcomes tracking ability and deliverable.
• Proficient with Microsoft Office Suite and other computer skills.
• Must pass child abuse history, criminal record check, and FBI Fingerprinting clearances and must not be excluded from State of PA exclusion lists.

This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees may be required to perform other related duties as assigned to ensure workload coverage. Employees are required to follow any other job-related instructions and perform any other job-related duties requested by their supervisor. This job description does NOT constitute an employment agreement between the employer and employee. It is subject to change by the employer as the organizational needs and requirements of the job change.