What are the responsibilities and job description for the Administrative Coordinator position at P3 Properties?
Job Overview
The Administrative Coordinator supports the P3 Properties leadership team with day-to-day administrative and operational tasks. This is an organizational role focused on keeping everything in order and moving efficiently..
Responsibilities
- Answer and direct incoming phone calls
- Handle miscellaneous tasks as directed by the leadership team
- Monitor and reorder office supplies as needed
- Save, organize, and maintain all company files
- Ensure documents are stored consistently and easy to locate
- Input and maintain all vendor records in the system
- Collect W-9s from all vendors
- Collect and track certificates of insurance, following up on anything missing or expired
- Prepare contracts and agreements as directed by the leadership team
- Route contracts for execution on behalf of the leadership team
- Maintain a log of outstanding and executed agreements
- Input invoices into the accounting system
- Monitor the AP process and follow up on anything stalled or pending approval
Requirements
- Proven office experience with strong organizational skills and attention to detail.
- Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and data entry skills.
- Experience with office management systems such as QuickBooks or similar accounting software is preferred.
- Excellent phone etiquette skills with the ability to handle multi-line phone systems confidently.
- Strong typing skills with a focus on accuracy and speed; familiarity with proofreading is advantageous.
- Previous clerical or administrative experience in a professional setting is highly desirable.
- Ability to manage time efficiently in a fast-paced environment while maintaining professionalism and positive attitude.
- Real Estate experience is beneficial but not required; training will be provided for specific duties as needed. Join us as an Administrative Coordinator to be a key contributor in creating an organized, supportive workplace where excellence is celebrated! We value energetic professionals eager to make a difference through proactive support and seamless office operations.
Pay: $27.00 - $32.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $27 - $32