Human Resources Administrative Specialist

(Contract – 6 Months) – Onsite

Oxford Solutions is seeking an HR Administrative Assistant to support our client’s Human Resources team in a full-time, onsite contract role. This position is ideal for someone who thrives in a fast-paced environment, enjoys supporting employees and leadership, and can manage confidential information with a high level of professionalism.

In this role, you’ll partner with the HR Site Lead and broader HR team to assist with day-to-day administrative work across staffing, onboarding, records management, employee relations support, and general HR operations.

Responsibilities

• Provide administrative support to the HR team, including coordinating meetings, interviews, and schedules
• Process employee-related documentation such as new hire paperwork, terminations, pay changes, and personnel updates
• Maintain confidential HR files and databases; perform file audits to ensure documentation accuracy
• Manage pre-employment onboarding tasks and help coordinate new hire orientation
• Assist with HR reporting, gathering information, and preparing documents as needed
• Process HR-related invoices and payment requests
• Support HR events and employee activities
• Respond to routine employee questions and help guide them to appropriate resources
• Maintain compliance with safety, environmental, and confidentiality standards
• Support additional HR tasks as assigned

Qualifications

• High school diploma and 2 years of recent administrative experience, preferably within HR or another confidential environment
• Strong MS Office skills (Word, Excel, Outlook; Visio a plus)
• Excellent written and verbal communication skills
• High attention to detail and ability to prioritize multiple tasks
• Comfortable working onsite in a fast-paced environment

Preferred

• Associate degree in HR, Business, or a related field
• Experience with Oracle or similar HRIS systems

HR Administrative Assistant - 25-00810