Billing Specialist

POSITION SUMMARY

The Billing Specialist is responsible for generating accurate and timely invoices for clients, ensuring proper documentation of services rendered and maintaining up-to-date records of client accounts. The Billing Specialist will coordinate with internal teams such as payroll, collections and client management to resolve billing discrepancies and support client inquiries. A strong attention to detail, proficiency in billing software and the ability to handle multiple tasks in a fast-paced environment are essential for success in this position.

RESPONSIBILITIES

• Generate and review client invoices for accuracy and completeness
• Maintain billing records and ensure timely submission of invoices
• Ensure billing complies with contract terms, including bill rates, overtime and special requirements
• Work closely with payroll, sales and account management teams to reconcile data and resolve discrepancies
• Monitor and manage purchase orders, including tracking PO balances, ensuring sufficient funding, and updating internal records as needed
• Validate PO numbers on all invoices and ensure they align with client requirements
• Respond to client inquiries regarding billing and PO issues, providing prompt and professional support
• Provide project assistance/analysis as needed.
• Other duties as assigned

QUALIFICATIONS

• Bachelor’s degree in Accounting, Business Administration or related field
• 2 years of billing, accounting, or administrative experience, preferably in a staffing or service-based industry
• Experience with purchase order tracking and reconciliation
• Excellent knowledge of Excel and ability to learn new software applications
• PeopleSoft experience a plus
• Excellent attention to detail and problem-solving skills
• Strong communication and interpersonal skills
• Ability to manage multiple priorities and meet tight deadlines

Ability to maintain regular attendance and work all hours necessary or required