A/P Vendor Funds Manager

Title: Vendor Fund Recovery Specialist

Location: Philadelphia, PA (Center City)

6m Contract to Hire (MUST)

Position Overview

We are seeking a highly analytical and detail oriented Vendor Fund Recovery Specialist to join our team. This role is responsible for identifying, reconciling, and recovering outstanding vendor funds through detailed research, account analysis, and direct communication with vendors. The ideal candidate thrives in a fast paced environment, is highly proficient in Excel, and can confidently communicate with vendors and internal leadership teams.

This position requires someone who is organized, proactive, and capable of handling high priority tasks with speed and accuracy.

Key Responsibilities

• Perform daily vendor fund recovery activities, including reconciliations and account analysis
• Complete 15 to 20 reconciliations per day while maintaining accuracy and efficiency
• Research outstanding balances, discrepancies, deductions, and payment issues
• Contact vendors via phone and email to resolve recovery and reconciliation issues
• Maintain detailed records of recovery efforts, communications, and resolutions
• Analyze invoice and supply chain related documentation to identify recovery opportunities
• Utilize advanced Excel functions to organize, analyze, and reconcile large data sets
• Work closely with internal teams including Accounts Payable, Supply Chain, Finance, and leadership
• Handle high priority and time sensitive assignments with professionalism and urgency
• Prepare reports and updates for management and executive leadership as needed

Required Qualifications

• Strong analytical and problem solving skills
• Advanced Microsoft Excel experience required, including:
• VLOOKUPs
• Macros
• Data reconciliation and reporting
• Experience with invoice processing, vendor management, or supply chain operations
• Strong written and verbal communication skills
• Comfortable speaking with vendors and executive level stakeholders
• Ability to multitask and work efficiently in a high volume environment
• Strong attention to detail and organizational skills
• Professional demeanor and interview ready presentation

Preferred Background

• Previous experience in vendor recovery, accounts payable, deductions management, or financial reconciliation
• Experience working in retail, distribution, manufacturing, or supply chain environments
• Familiarity with ERP systems and financial reporting tools

Work Environment

• Onsite position
• Fast paced and highly collaborative environment
• Opportunity to work on high visibility and important business initiatives

Medical Requirements:

Candidates must successfully complete the following screenings and provide documentation of vaccinations prior to employment:

• Background Check
• Drug Screen
• TB Test
• MMR (Measles, Mumps, Rubella)
• Varicella (Chickenpox)
• Hepatitis B
• Seasonal Flu Vaccine
• COVID-19 Vaccine