Operations Coordinator - Alternative Funds

POSITION SUMMARY

The Private Market Services Operations Coordinator is responsible for setting up documents for the Private Market. They coordinate all project plans related to the Private Market and collaborate with legal assistance to ensure compliance. Additionally, they complete subscription documents for underlying investments and communicate with clients as necessary

DUTIES & RESPONSIBILITIES

Administers the set up and documentation of all new and existing Private Market entities

• Serves as coordinator with internal associates and legal counsel to properly establish LLC
• Administers and maintains all elements of project plan
• Establishes and maintains fundraising tracking for each new Private Market entity
• Completes subscription documents for underlying investments
• Participates in legal document review and tracks any needed changes
• Reviews signed documents to ensure all appropriate information is included
• Ensures initial notification of new investments are produced

Finalizes the closing process of the entity

• Reviews detail investor list with legal to determine necessity of Blue Sky filings
• Coordinates acceptance pages for counter signature from Authorized Signers
• Maintains original sub document and all underlying documents in the Private Market files

Serves as point of contact for all communications related to Private Market activities

• Receives and evaluates communication from underlying fund takes appropriate action
• Fields questions related to policies and procedures, i.e. transfers, withdrawals, eligibility

Ensures all steps of project plan are met. Updates plan as needed

• Works closely with the Private Market Accounting Manager when transitioning steps in the process
• Organizes meetings with all involved to review the necessary steps for a smooth process
• Keeps a pulse on all areas related to the entity and eliminates bottlenecks
• Anticipates any road blocks along the way and finds solutions

Projects and other duties as needed

QUALIFICATIONS:

• BS degree in business related field
• Minimum of one years’ experience in a project management position
• Minimum of three years’ experience in a brokerage or investment-related firm
• Strong skills in Microsoft Word, Excel, Adobe and Docusign software
• Knowledge of hedge funds or private placement is preferred
• Must have a professional demeanor with the utmost respect for confidential matters
• Must be able to work independently and in a team environment
• Must have excellent written and verbal communication skills with strong interpersonal skills
• Must be detail oriented with excellent organizational skills
• Must have ability to multitask
• Must have ability to thrive in a fast-paced environment
• Must have strong work ethic with a positive attitude

WORKING CONDITIONS

• No travel required
• Long periods of sitting and utilizing a computer