Bookkeeper/Secretary

QUALIFICATIONS

QUALIFICATIONS:

• High School diploma with training in bookkeeping related to procedures and ability to work independently with minimal supervision
• Two years experience in comparable duties in the field required

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ESSENTIAL FUNCTIONS:

• Expected Work Day: 8 hours
• Receive, count, receipt, and post all monies coming through the office for the general account, special accounts and lunchroom account
• Prepare monthly payroll for various employees (teachers, lunchroom workers, bus driver’s field trips, janitorial staff, etc.)
• Observe Alabama Local School Accounting Procedures
• Conduct routine bookkeeping duties such as posting ledgers, balancing accounts, reconciling bank statements, reporting, and making bank deposits
• Assign purchase orders and other related documents to the procurement of materials and supplies
• Issue checks for approved purchases and others as directed by the Principal
• Assist with preparation of monthly and annual financial reports
• Assist with the handling of student accident insurance if applicable
• Perform secretarial duties when necessary
• Demonstrate knowledge of accounting bookkeeping procedures with at least two years experience in bookkeeping field, preferably supplemented by college level courses
• Good mathematical and office practice skills
• A demonstrated ability to operate microcomputers, word processors, and peripheral equipment and to utilize a variety of financial and general office software, databases and calculators
• Ability to work harmoniously with students, educational staff and administration and to communicate effectively both orally and in writing
• Ability to work effectively under minimal supervision
• Be capable of moving and lifting moderately heavy weights (25 lbs)
• Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced, high-intensive work environment
• Show politeness and good manners in dealing with others
• Assist principal, teachers, students and parents with their needs
• Answer telephone and take messages
• Maintain student attendance information and complete required forms
• Count money turned in by teachers, write receipts and make daily bank deposits
• File all monthly reports required by the board office
• Input information into computer (receipts, purchase orders, attendance)
• Sort and put mail in boxes
• Be courteous and professional at all times
• Maintain a neat and appropriate appearance
• Other duties as assigned by supervisor

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SALARY RANGE

Per System Salary Schedule

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PROCEDURE FOR APPLYING

Please submit an application and resume to Michael Maniscalco, Director of Human Resources via email (humanresources@oxboe.com) or mail (P.O. Box 7670, Oxford, AL 36203)