Attendance Secretary

Job Summary
We are seeking a dedicated and organized individual to join our administrative team at Oxford Area High School as an Attendance Secretary. The successful candidate will play a vital role in maintaining accurate attendance records, supporting students and staff, and ensuring compliance with school policies. This full-time position requires strong communication skills, attention to detail, and the ability to handle various administrative tasks in a fast-paced educational environment.

Responsibilities

• Manage daily attendance records, including tracking student absences, tardies, and early dismissals.
• Communicate with parents and guardians regarding attendance issues and follow up on unexcused absences.
• Assist in the preparation of attendance reports for school administration and state reporting requirements.
• Maintain and update student attendance files and records in the school's database.
• Collaborate with teachers and staff to ensure accurate attendance reporting and address any discrepancies.
• Provide support for students in the attendance office, answering questions and addressing concerns.
• Assist in the implementation of attendance policies and procedures in accordance with district guidelines.
• Coordinate with school counselors and administration to support students with attendance-related challenges.
• Perform general administrative duties, including filing, data entry, and responding to phone calls and emails.
• Participate in staff meetings and training sessions as required.

Requirements

• High school diploma or equivalent; additional education or training in office administration is a plus.
• Previous experience in a school or educational setting is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with student information systems.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail and accuracy in record-keeping.
• Ability to work collaboratively as part of a team and independently.
• Flexibility to adapt to changing priorities and demands in a school environment.