What are the responsibilities and job description for the Project Coordinator position at OWN, Inc.?
OWN, Inc. is an engineering firm that believes in the power of employee-ownership. Our talented team builds futures while helping shape the built environment across the country from our offices in Missouri, Kansas, and Arkansas. We serve the Private Development and Public Infrastructure markets with core offerings of Civil Engineering, Land Surveying, and Field Services. No matter the project or scope, our clients enjoy problem-solving and service that goes beyond the expected.
We are looking for a Project Coordinator to join our Springfield, MO team.
The Project Coordinator communicates and coordinates the ongoing client projects by performing a variety of clerical and administrative tasks.
Responsibilities
We are looking for a Project Coordinator to join our Springfield, MO team.
The Project Coordinator communicates and coordinates the ongoing client projects by performing a variety of clerical and administrative tasks.
Responsibilities
- Assist project managers, department leaders, and designers to maximize productivity.
- Collaborate with other consultants that are part of the project team, contributing to the entire project lifecycle.
- Assist in the monitoring of schedules for the projects and proposal deadlines.
- Coordinate with clients for signatures on permit applications and related documents.
- Assist with facilitating and growing client relationships by confidentiality and continuously demonstrating commitment to clients’ needs.
- Report updates verbally and in written form to project manager and/or client weekly.
- Document all project related activities with detailed descriptions and time spent to support client invoicing daily.
- Involved in Project & Engineering submittals, including: cover letters, applications, submittal coordination, state permitting, etc.
- Project research as requested.
- Attend meetings and prepare required meeting documents and meeting minutes.
- Track project contracts and files using the project tracking software.
- Assist with the preparation of contract bidding documents.
- Assist project managers and department leaders in monitoring project budgets.
- High School Diploma or Equivalent, associates or bachelors degree preferred.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Proficient in Microsoft Office Suite or related software.
- Excellent organizational skills and attention to detail.
- Able to handle multiple tasks and projects concurrently.
- Ability to work effectively in a team and thrive in a high-volume, deadline-driven work environment.
- Ability to work independently with little supervision.
- Capable of occasional travel to project sites, conferences, meetings, and other company locations.
- Valid driver’s license and clean driving record.
- Ability to lift 25 pounds.
- Community. Giving of time, treasures, and talents to fulfill personal passions and show up in your community.
- Empowerment. Our employees are given full reign and the trust to make decisions in the best interest of their clients and teams.
- Flexibility. The freedom to be a professional. The freedom to be a person.
- ESOP. Our Employee Stock Ownership Plan (ESOP) is owned 100% by employees – equitably, a fact most employee-owned firms can’t claim.
- Having fun. Laughing, jokes, high fives, celebrations – we take our work seriously but not ourselves.
- Teamwork. A sense of belonging, learning from those around you, and feeling like you’re on the winning team.
